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Power Platform Community / Forums / Power Automate / Weekly summary of open...
Power Automate
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Weekly summary of open list items (Sharepoint List)

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Posted on by 26

Hi,

 

I want to create a flow that sends out an email with a set of sepcific entries out of a Sharepoint list that are assigned to a specific user.

 

Does anyone have a template?

 

KR J

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  • faustocapellanj Profile Picture
    1,662 on at

    Hi @Trumpetritz,

     

    Will there be an additional condition to check other than the specified user? For example, a status column or something like that? Also, if you already have a SharePoint list set up for this, can you please post all the list columns along with their type so I can try to create the Flow on my end?

     

    Thanks,

    Fausto Capellan, Jr

  • Trumpetritz Profile Picture
    26 on at

    Hi Fausto,

     

    thanks for you reply. There will be four status columns for four user columns. So, I want to generate four flows for each user group with their assigned rows. Within this weekly generated email, all other fields of the selected rows should be displayed in table format.

     

    Main question for me: How can I display a list of records and send them by email. I was thinking of creating a query but I'm struggeling to to bring it into the email.

     

    Thanks!

     

    Jan

  • faustocapellanj Profile Picture
    1,662 on at

    @Trumpetritz

     

    Please post your list columns along with their type so I can create your scenario on my end.

     

    Thanks.

  • Trumpetritz Profile Picture
    26 on at
    ColumnTypePurpose
    IDintegerprimary key
    AntragstellerPerson or groupreciepents email address
    RCMPerson or group 
    Customer NameText 
    Due dateDate and TimeDuedate
    DescriptionLong text 
    Approver1 NamePerson or groupreciepents email address
    Approver1 requiredyes/no 
    Approver2 NamePerson or groupreciepents email address
    Approver2 requiredyes/no 
    Approver3 NamePerson or groupreciepents email address
    Approver3 requiredyes/no 
    Approver4 NamePerson or groupreciepents email address
    Approver4 requiredyes/no 
    Status Approver1Listboxopen, approved, recejted
    Comment Approver1Text 
    Status Approver2Listboxopen, approved, recejted
    Comment Approver2Text 
    Status Approver3Listboxopen, approved, recejted
    Comment Approver3Text 
    Status Approver4Listboxopen, approved, recejted
    Comment Approver4Text 
    Overall statusListboxopen, approved, recejted
    Last changeDate and Time 
  • Verified answer
    Trumpetritz Profile Picture
    26 on at

    Found the solution:

     

    1. Getitems with filtered query on the Sharepoint list

    2. "Apply to each" and compose a html table

    3. Send out a HTML-Email with embedded composed table.

  • Community Power Platform Member Profile Picture
    Microsoft Employee on at

    Hey,

     

    Would you be able to post a shot of your flow, with what is needed in the HTML table? I'm a novice at this stuff.

     

    Thanks!

  • faustocapellanj Profile Picture
    1,662 on at

    Hi @Anonymous

     

    Are you looking for anything in particular? If you can provide more details about what you're trying to achieve, we can provide you with a better answer or solution.

     

    Regards.

  • Community Power Platform Member Profile Picture
    Microsoft Employee on at

    Hey,

     

    I think I'm looking into the same thing as the OP, but maybe with some variation:

     

    I have a Sharepoint list where people upload A/P invoices to be paid:

    • A flow is triggered, as a result of this
    • It is approved, via Modern Approvals
    • Once approved, A/P accountant receives email that an invoice is ready for payment

    What I am in need of is this:

    • A regular email, that will tell me a list of Invoice submissions that have not been approved. (maybe with a limit of 10 days?)
    • A regular email, that will tell me a list of invoices that have been approved, but not paid by A/P (also, maybe with a limit of 10 days?)

    I have a column in Sharepoint, that updates the status of the entered invoice as follows:

    • Pending, when invoice is entered initially in list
    • Approved, Pending Payment, when manager approves for payment
    • Payment Complete, when A/P accountant cuts check

    Hope this helps. Let me know if you need more info.

     

    Thanks!

     

  • faustocapellanj Profile Picture
    1,662 on at

    Another question:

     

    Who are these emails going to?

  • Community Power Platform Member Profile Picture
    Microsoft Employee on at

    Hi,

     

    A member of management. If not, then someone in finance.

     

    Thanks!

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