Power Platform Community Forum Thread Details

I have two Lists, Submission & Review, and one document library, Repository. A folder is automatically generated within the Repository document library, with a title I composed using inputs from 3 fields, when a new entry is created in the Submission list. When Submitter changes the status of a field to "Submitted" on the Submission list, it generates an identical entry on the Review List.

At this point, I want to be able to remove the original submitter's access to the auto-generated folder in the Repository and grant access to Reviewer 1, Reviewer 2, and Reviewer 3. How do I accomplish this?

I've tried the stop sharing & grant access actions on SharePoint but I've discovered those only works for items or lists, not folder.

Later down the road, when the Review process have completed (Reviewer 3 has changed his review status to "Review Complete" on the Review list, I want to return access of the original submitter to the folder again).

Categories:

Building flows

HI,

o remove SharePoint folder permissions using Power Automate, you can follow these steps:

Create a Flow: Start by creating a new flow in Power Automate.
Trigger: Choose a trigger that suits your scenario, such as "When a file is created or modified" or "Manually trigger a flow."
Send an HTTP Request to SharePoint:
- Add the "Send an HTTP request to SharePoint" action.
- Configure the action with the following details:
  - Site Address: The URL of your SharePoint site.
  - Method: POST
  - URI: /sites/{site-name}/_api/web/GetFolderByServerRelativeUrl('/{folder-path}')/ListItemAllFields/breakroleinheritance(copyRoleAssignments=false, clearSubscopes=true)
  - Headers:
```
{
  "Accept": "application/json;odata=verbose",
  "Content-Type": "application/json;odata=verbose"
}
```
Remove Permissions:
- Add another "Send an HTTP request to SharePoint" action to remove specific permissions.
- Configure the action with the following details:
  - Site Address: The URL of your SharePoint site.
  - Method: POST
  - URI: /sites/{site-name}/_api/web/GetFolderByServerRelativeUrl('/{folder-path}')/ListItemAllFields/roleassignments/removeroleassignment(principalid={user-id}, roledefid={role-id})
  - Headers:
```
{
  "Accept": "application/json;odata=verbose",
  "Content-Type": "application/json;odata=verbose"
}
```
Test the Flow: Save and test your flow to ensure it works as expected.