web
You’re offline. This is a read only version of the page.
close
Skip to main content

Announcements

News and Announcements icon
Community site session details

Community site session details

Session Id :
Power Platform Community / Forums / Power Apps / Grouping two columns i...
Power Apps
Answered

Grouping two columns in powerapps

(0) ShareShare
ReportReport
Posted on by 65

Hi, I saw some forums but I didn't find anything like that. I need to do two groupings on my PowerApps. The "collaborator" grouping is working but the "Formul_x00e1_riosRH" grouping only groups one of the items and there are more related items in the records. Attach some screenshotsIssue1.JPGIssue2.JPG

Categories:
I have the same question (0)
  • Verified answer
    v-jefferni Profile Picture
    Microsoft Employee on at

    Hi @matheusscampos ,

     

    Could you please share more details about your scenario? Would you like to group the name collection by collaborator and Formul_x00e1_riosRH columns?

     

    If so, I made a simple demo help understand GroupBy function:

    v-jefferni_0-1612833790549.png

     

    In the demo you could see that the left gallery just merged duplicate records by that two columns, and other columns will be nested tables in the column Group which created in GroupBy function.

     

    Please refer to below document to know more about GroupBy function:

    https://docs.microsoft.com/en-us/powerapps/maker/canvas-apps/functions/function-groupby#description

     

    The GroupBy function returns a table with records grouped together based on the values in one or more columns. Records in the same group are placed into a single record, with a column added that holds a nested table of the remaining columns.

     

    Assuming that you would like to group the collection by Formul_x00e1_riosRH column then by collaborator, you could use another GroupBy function out of your original GroupBy, as follows:

    116.png

     

    On your end:

    1\ Modify the Items formula to:

    GroupBy(GroupBy(Nome; "collaborator"; "Formul_x00e1_riosRH"; ColItems);"collaborator";"ColGroup")

     

    2\ Add a sub-gallery in the gallery, set its Items to:

    ThisItem.ColGroup

     

    Hope this helps.

     

    Best regards,

    Community Support Team _ Jeffer Ni
    If this post helps, then please consider Accept it as the solution to help the other members find it.

  • matheusscampos Profile Picture
    65 on at

    This was exactly what I needed. However, I have two questions: The column "Formul_x00e1_riosRH" in Sharepoint is a pre-defined drop-down list and this only worked for me by turning it into a text field on a line. Another question is: I wanted to display the column content on another screen when the user clicks the> button as in the figure. If possible, also display attachments. Thanks in advance!issue3.JPG

  • v-jefferni Profile Picture
    Microsoft Employee on at

    Hi @matheusscampos ,

     

    Would you like to group the SP list items by a choices column?

     

    If so, you could leverage the AddColumns function to add Choices column values into a new column then groupby.

     

    On your end:

     

    GroupBy(AddColumns(GroupBy(AddColumns(Filter(Nome;StartsWith(collaborator;txtColab_1.Text)); "FormulariosRH";Formul_x00e1_riosRH.Value);"Nome_CPF";"FormulariosRH"; ColItems);"collaborator";collaborator);"collaborator";"ColGroup")

     

    Since the collaborator values of the grouped table are all the same, using the AddColumns function to add a column with its value to the table grouped, then in the next groupby, this column would be another column to be grouped, column value would be retained in the top level so you could find it the next step.

     

    On the > button, create a variable to store the selected item:

    Set(varSelected,{FormulariosRH2:ThisItem.FormulariosRH,collaborator2:ThisItem.collaborator})

     

    Then in the Form, set DataSource to the list name, then set Item to:

    LookUp(Nome,collaborator = varSelected.collaborator2 && Formul_x00e1_riosRH.Value = varSelected.FormulariosRH2)

     

    Now you could add Attachments field into the Form as well, just like in simple Edit Form.

     

    Hope this helps.

     

    Best regards,

    Community Support Team _ Jeffer Ni
    If this post helps, then please consider Accept it as the solution to help the other members find it.

  • matheusscampos Profile Picture
    65 on at

    @v-jefferni 
    Hello, thanks for your help. I am now getting this error in the form "invalid argument type"

    issue3.JPG

  • v-jefferni Profile Picture
    Microsoft Employee on at

    Hi @matheusscampos ,

     

    Could you please check and share with me the result of varSelected variable after selecting the Gallery?

     

    Best regards,

    Community Support Team _ Jeffer Ni
    If this post helps, then please consider Accept it as the solution to help the other members find it.

  • matheusscampos Profile Picture
    65 on at

    Sorry, I didn't quite understand the question but I'm sending a Screenshotissue4.JPG

  • v-jefferni Profile Picture
    Microsoft Employee on at

    Hi @matheusscampos ,

     

    Firstly, you could check all variables' current results in Power Apps studio -> command bar -> View variables:

    132.png

     

    Secondly, which column type is the collaborator column, Text or Person?

     

    If it is a person type column, you will need to modify above formulas, since Person column value is a table:

    GroupBy(AddColumns(GroupBy(AddColumns(Filter(Nome;StartsWith(collaborator.DisplayName;txtColab_1.Text)); "FormulariosRH";Formul_x00e1_riosRH.Value);"Nome_CPF";"FormulariosRH"; ColItems);"collaborator";collaborator.DisplayName);"collaborator";"ColGroup")
    Set(varSelected,{FormulariosRH2:ThisItem.FormulariosRH,collaborator2:ThisItem.collaborator})
    LookUp(Nome,collaborator.DisplayName = varSelected.collaborator2 && Formul_x00e1_riosRH.Value = varSelected.FormulariosRH2)

     

    I am using collaborator.DisplayName to groupby and lookup, you could use collaborator.Email instead as well.

     

    Hope this helps.

     

    Best regards,

    Community Support Team _ Jeffer Ni
    If this post helps, then please consider Accept it as the solution to help the other members find it.

  • matheusscampos Profile Picture
    65 on at

    Hi @v-jefferni ,

     

    The column type is text.

  • matheusscampos Profile Picture
    65 on at

    I don't know if I have to do it any other way, I would suggest that it show all documents linked to that user in the category of each document in "document type"

  • v-jefferni Profile Picture
    Microsoft Employee on at

    Hi @matheusscampos ,

     

    Could you please share more details about your scenario? I need to know all columns in the list and column types of them to understand your words more clearly.

     

    Best regards,

    Community Support Team _ Jeffer Ni
    If this post helps, then please consider Accept it as the solution to help the other members find it.

Under review

Thank you for your reply! To ensure a great experience for everyone, your content is awaiting approval by our Community Managers. Please check back later.

Helpful resources

Quick Links

Season of Sharing Community Challenge Winners!

Congratulations to our community stars!

Kudos to our 2025 Community Spotlight Honorees

Expanding mentorship, skilling, and AI innovation

Congratulations to the July Top 10 Community Leaders!

These are the community rock stars!

Leaderboard > Power Apps

#1
WarrenBelz Profile Picture

WarrenBelz 379 Most Valuable Professional

#2
11manish Profile Picture

11manish 203 Super User 2026 Season 2

#3
MS.Ragavendar Profile Picture

MS.Ragavendar 128 Super User 2026 Season 2

Last 30 days Overall leaderboard