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Auto bucket creation Planner

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Hi all,

At the moment I am trying to create a flow which creates a bucket (with subsequent tasks), which has the title of a just created task.

I want the bucket to have a very specific name (for my use case), and it needs to autopopulate with certain tasks. These tasks are always the same, and the only thing changing is the bucket name.

Since there is no trigger for "when a bucket is created", I thought this was the way to go. But I can't get it to work. It keeps creating buckets and tasks, after a trigger task is created. Instead of only a bucket which copies the name of the task.

I don't see how else I can trigger this, it might be very obvious, but I don't see it.

Any help would be greatly appreciated.

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Building flows

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Ed Gonzales 4,531 Most Valuable Professional on at

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@Anonymous

Hi there. I think what you're after is totally possible, I just get a little lost on the intent at the beginning.

Do you already have a flow that is creating the bucket automatically? What is the trigger for that one? Here's what I'm picturing:

Some Trigger (Not sure what this is, but it sounds like it has the name you want to use for the bucket).

Create a Bucket (using the name from the trigger). This will give you a bucket ID to use for subsequent tasks.

Add Task #1 (assign to bucket ID from step 2)

Add Task #2 (assign to bucket ID from step 2)

Add Task #3 (assign to bucket ID from step 2)

Let us know what the trigger looks like and we'll go from there.

-Ed

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Community Power Pla... on at

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@edgonzales

Thank you for your response. This worked!

I have decided to use the creation of a file as a trigger for the flow. It now creates a bucket with the file name as title.

I do have a follow up question (not sure if I need to open a separate thread for this):

Can I notify users about this bucket from a separate flow?

As in:
1) user 1 uploads a file in folder 1. The bucket with tasks (task 1-4) is created by flow 1.
2) user 2 uploads a file in folder 2. This triggers an email notification which lets user 3 know a task from bucket 1 is available and needs completing.
3) user 3 navigates to the bucket and tasks from 1).

I have already created flow 1) (see image). I know how to send a notification mail, but am not sure how to identify the bucket from 1).

Hopefully this all makes sense. And thanks again.

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Ed Gonzales 4,531 Most Valuable Professional on at

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Great news, glad to hear it @Anonymous !

Next bit:

1) user 1 uploads a file in folder 1. The bucket with tasks (task 1-4) is created by flow 1.

2) user 2 uploads a file in folder 2. This triggers an email notification which lets user 3 know a task from bucket 1 is available and needs completing.

3) user 3 navigates to the bucket and tasks from 1).

What is connecting the new file in folder 2 with the bucket that was created in folder 1? We'll need some way to associate those two if you do a separate flow.

If we kept it in the same flow, that association would be there automatically, but you'd need a way to have some kind of a "wait" condition for user 2 to upload the file into folder 2, right? I wonder if a Business Process Flow might be a good fit, where the second 'stage' would be to require the file upload. I'm not super familiar with BPF in Power Automate, but it might give you a direction.

Either way, keep us posted.

-Ed

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