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How to get the individual response of approvers in action "Start and wait for an approval"

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Posted on by karl_oliverio

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I am currently using "Start and wait for an approval" with custom responses. What dynamic content should I use to get the individual response of each approver. I think "outcome" is not the right one to use since it will output the overall outcome of the approval.

@Pstork1 I know I you answered my question recently about what to use for the overall approval. Now, I am lost on what to use to get the individual response. I assume "responses" will return "Approved" but when I used it on my approvals before having multiple approvers, it returned "Approved Approved Approved".

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RezaDorrani 12,143 on at

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Hi @karl_oliverio

The Reponses object (array) will give you the individual responses
You can loop through the Responses dynamic content
Within the loop

expression - item()?['approverResponse'] - will give you the response form the apporver
expression - item()?['responder']?['userPrincipalName'] - will give you the UPN of the person who responded

Regards,
Reza Dorrani

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly

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Pstork1 68,898 Most Valuable Professional on at

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The "Approved Approved Approved" in outcome would be because you assigned the approval to three people.

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karl_oliverio 228 on at

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Hi @Pstork1 , yes i have multiple approvers that is why the flow is returning values "approve approve approve". Is there a shorter way where i can use it on my condition wherein i only indicate "approve" and not use "approve approve approve" since there are some cases that the count of my approvers will change

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Pstork1 68,898 Most Valuable Professional on at

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You could do your condition with Contains, but that would still approve if the result was "Approve Reject Approve" where one person rejects the item. In that case there really is no option other than using a loop.

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takolota1 4,978 Moderator on at

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I was recently building a quick approval system for my org and developed a more polished way of doing this without loops & with better formatting...

Code to copy & control+V paste into a new action menu "My clipboard" section

{"id":"7136857a-d0e9-47f7-9b74-87697098721d","brandColor":"#8C3900","connectionReferences":{"shared_office365users":{"connection":{"id":"/providers/Microsoft.PowerApps/apis/shared_office365users/connections/88b73cab99bd4598bfce9895cb9a47b2"}},"shared_office365users_1":{"connection":{"id":"/providers/Microsoft.PowerApps/apis/shared_office365users/connections/88b73cab99bd4598bfce9895cb9a47b2"}},"shared_office365":{"connection":{"id":"/providers/Microsoft.PowerApps/apis/shared_office365/connections/shared-office365-67f10a94-c084-4840-baf8-1be9-5c063787"}},"shared_microsoftforms":{"connection":{"id":"/providers/Microsoft.PowerApps/apis/shared_microsoftforms/connections/shared-microsoftform-a6fc78b2-11a3-41b2-bf04-1ebf5cf143c6"}},"shared_sharepointonline":{"connection":{"id":"/providers/Microsoft.PowerApps/apis/shared_sharepointonline/connections/shared-sharepointonl-60d1f27e-bd8b-43f2-a8ad-a7be60200f79"}},"shared_approvals":{"connection":{"id":"/providers/Microsoft.PowerApps/apis/shared_approvals/connections/shared-approvals-39fa7c48-bf13-4c6a-a5cd-45d1-5cdc5d95"}}},"connectorDisplayName":"Control","icon":"data&colon;image/svg+xml;base64,PHN2ZyB3aWR0aD0iMzIiIGhlaWdodD0iMzIiIHZlcnNpb249IjEuMSIgdmlld0JveD0iMCAwIDMyIDMyIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPg0KIDxwYXRoIGQ9Im0wIDBoMzJ2MzJoLTMyeiIgZmlsbD0iIzhDMzkwMCIvPg0KIDxwYXRoIGQ9Im04IDEwaDE2djEyaC0xNnptMTUgMTF2LTEwaC0xNHYxMHptLTItOHY2aC0xMHYtNnptLTEgNXYtNGgtOHY0eiIgZmlsbD0iI2ZmZiIvPg0KPC9zdmc+DQo=","isTrigger":false,"operationName":"Get_responders_and_comments_from_Start_and_wait_for_an_approval","operationDefinition":{"type":"Scope","actions":{"SelectMoreApprovalDetails":{"type":"Select","inputs":{"from":"@outputs('Start_and_wait_for_an_approval')?['body/responses']","select":"@concat('Reviewer: ', item()?['responder']?['displayName'], decodeUriComponent('%0A'), 'Response: ', item()?['approverResponse'], decodeUriComponent('%0A'), 'Comment: ', item()?['comments'])"},"runAfter":{},"description":"Enter the Responses dynamic content from your \"Start and wait for an approval\" action in the From field","metadata":{"operationMetadataId":"fdadb5f3-98e8-40a1-9da1-360477370c9b"}},"RespondersAndComments":{"type":"Compose","inputs":"@join(body('SelectMoreApprovalDetails'), decodeUriComponent('%0A%0A'))","runAfter":{"SelectMoreApprovalDetails":["Succeeded"]}}},"runAfter":{"Start_and_wait_for_an_approval":["Succeeded"]},"description":"Will get each responder & their comments for an action named \"Start and wait for an approval\". If your action name is different, like \"Start and wait for an approval 2\" you need to update the From field of the 1st Select action."}}

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Tomlabeg 4 on at

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Hello all,

Trying to follow the approvers and dates on a separate xls I don't manage to get the approver name when it as been reafected to someone else.

Any Idea How to get information when approval is transfered to a different user?

Thanks!
Thomas

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cdfj 73 on at

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Very nice thank you @takolota !

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