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Teams Approval into private channel

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Posted on by AndyTuke1

Having now got private channels, I am trying to get an approval flow running which uses a private admin channel for the team to manage approvals. It works fine into a public channel, but as the Team is going to have many guest accounts I dont want them to see the approval cards as they are generated.

When the step runs in flow I get an error

"Request to the Bot framework failed with error: '{\"error\":{\"code\":\"BotNotInConversationRoster\",\"message\":\"The bot is not part of the conversation roster.\"}}'."

Which to me says that the flowbot isn't a member of the private channel and so can't post to it, the connector is authenticated as my account which is a member of the channel. Can anyone suggest a way round this, ie can I get the flowbot to authenticate as me?

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v-bacao-msft Microsoft Employee on at

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Hi @AndyTuke1 ,

Could you please provide the detailed configuration of the Flow?

Best Regards,

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AndyTuke1 75 on at

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@v-bacao-msft

Hi Barry,

Here's a Flow to demonstrate the issue

In the step "Post your own adaptive card as the Flow bot to a channel", if I select the public General channel it works fine. Using a private channel gives the error

Request to the Bot framework failed with error: '{"error":{"code":"BotNotInConversationRoster","message":"The bot is not part of the conversation roster."}}'.

The bot obviously isnt a user I can add to the private channel, so even though the connection is made as my user account which is both a Team owner and a member of the private channel it doesnt work. I have tried the 'Requestor' option without success as well

Andy

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Gunjan09 6 on at

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Hi @AndyTuke1 ,

I have ran into the same problem. Have you found a solution or more information on why this error occurs?

Thanks,
Gunjan

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Andy_Tuke 141 on at

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Hi @Gunjan09

I don't think its possible. There is a User Voice just started by someone else here ...

User Voice

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tasbswillhite 9 on at

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It is kind of pathetic that this is still a problem a year later...
I would really like to invest in using Teams / Flow more... but simply cant.

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DamoBird365 8,942 Microsoft Employee on at

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Hi @tasbswillhite ,

I can confirm that this feature IS now available. Having just tested this, whilst the feature is not available as the flow bot, you can post messages to private channels as a user who is an existing member of said private channel. There are two working actions as follows:

Please note, if you attempt to send a message as the flow bot you will receive an error:

Request to the Bot framework failed with error: '{"error":{"code":"BotNotInConversationRoster","message":"The bot is not part of the conversation roster."}}'.

Have fun 😀

Cheers,
Damien

P.S. take a look at my new blog here

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Mark A Stewart 81 on at

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True that works, but not "Post an Adaptive Card to a Teams channel and wait for a response"
This type does not have "Post as" so you can pick "Flow bot" or User" as the other types of post to Teams channel. And seems to be the problem, as you point out.

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Aiman1 2 on at

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We were getting the same error and what worked for us was to Post As - "User", but connect as whatever the automation account is. Good luck!

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