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MS flows multiple approval

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Posted on by Banjojo-21

I need to set up an array so I can send out multiple approvals at the same time. I have set up a variable array but can't put the array in the "Assigned to" function of "Start and Wait for an Approval".

How can I send out approvals to multiple approvers at the same time?

My approvers are stored in sharepoint list.

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Pstork1 68,697 Most Valuable Professional on at

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To send out an approval to multiple people at the same time you need to create a semicolon delimited string of the user's email addresses. Where and how are the approvers stored? Are they in a multiple select person/group field in SharePoint or specified in some other way?

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Banjojo-21 35 on at

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Hi @Pstork1,

I stored the approvers in sharepoint and they are in multiple person/group column. I have set up an array because string wont work to assigned to in approvals, but when i'm checking the dynamic content the "array" doesnt shows up.

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Pstork1 68,697 Most Valuable Professional on at

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An array won't work. As it says in the prompt it needs to be a string of email addresses separated by semicolons. The separators need to be semicolons and it has to be email addresses, not display names or user objects. What did the string you tried to use look like?

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Banjojo-21 35 on at

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Here's the string setup looks like.

Here's the error I'm encountering.

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Pstork1 68,697 Most Valuable Professional on at

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I see two problems.

When you add the email to varApprovers you need to also add a semicolon ; after the email dynamic content. Otherwise you just get a string of emails with no delimiter

Since you are using a semicolon delimited string you don't need the loop around the Start and Wait for Approval. Just set it to all must approve and use varApprovers in the Assigned to field.

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Banjojo-21 35 on at

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Thank you. My plan was to automate my HR process which is the clearance of the exiting employees. We have 8 departments for clearance before exiting. My idea was to send out approvals to them at the same time and send out an email to the exiting employee if their clearance is approved or rejected (which means they have pending deliverables to submit before they are cleared) and also to have a follow up email the the department head (approver) doesn't respond within 5 days or less. I'm thinking maybe I should create a flow designated to each department. I'm not just sure if I can create multiple flow with only 1 trigger

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Pstork1 68,697 Most Valuable Professional on at

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For that scenario you want 8 parallel branches or an apply to each loop based on an array with concurrency turned on. The parallel branch design will be easier to maintain.

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