Set Dynamic Approvers

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Posted on by _kikilalaaa

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Hi all.

I am very new to Power Automate & PowerApps so I am sorry to ask this.

I have 3 departments and each departments have different multiple approvers. The approvers will recieve an email everytime user submitted a form. The approver can see all columns submitted by user, including the attachments. Then, they need to review and approve/ reject the form submitted by the user. My questions is:

1) Where and how should I assigned the approvers for each department? Is it in PowerApps/Automate?

2) How to do the flow for it?

3) How to attach the attachments inside the email?

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yashag2255 24,769 Super User 2024 Season 1 on at

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Hey @_kikilalaaa

You need to first classify the approvers. So by that I mean, if you have office 365 configured appropriately with each employee having a manager configured, you can get the manager (the approver) details by using the office 365 get manager action and assign the approval to them.

From the forms, you can add all the dynamic data to the approval body and you can also share the attachments in approval actions (however there is a current bug in the approvals with attachments so it is better to send the URL of the attachment in the approval email)

If you are using forms pro, here is how you can get the attachment files: https://www.bythedevs.com/post/working-with-files-on-ms-forms-in-ms-power-automate

Hope this Helps!

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_kikilalaaa 353 on at

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Hi @yashag2255 ,
Regarding your solution, I have a few question:

1) Does it means that to set the approvers, you don't need to use Power Automate/ Power Apps? But, you need to configure it manually from your Microsoft 365 account, is it? If possible, can you show me the steps to do it?

2) I use PowerApps to collect data from users. Users just have to upload the attachments and then they can just review it from SharePoint. I do not think it provides any url link.

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