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Ensuring someone fills in Sub dataset

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Posted on by daniel.fountain@wil...

Hi all,

So I have a form that people are filling in the "Main Data" and then a number of subforms that they fill in other data that have a 1 to Many relationship with the data on the "Main Form". I have the data being stored in sharepoint lists and most of this seems to work.

I have done a few things to make sure people fill in the sub forms - so for instance they HAVE to click the new item button on the sub form before the "save" button on the main form is visible. But to be honest its a little bit of a misdirection.

Because the sub form data is related to the main form data, you cannot create the sub data without the PK from the primary data. And therefore I have to save the data before I am forcing them into the subform. I hope this makes sense up to now.

So what should i do in my design to make sure they fill in the sub forms? Any ideas?

Many thanks

Dan

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KeithAtherton 3,705 Most Valuable Professional on at

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Re: Ensuring someone fills in Sub dataset

Hi @DanFountain,

Could the main form "Save" button OnChange action contain validation to check that the sub forms have been completed, such as checking if the controls contain non-blank values?

Instead of using the form control SubmitForm method, the Patch function can be called to submit the main form and all sub forms in order.

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daniel.fountain@wil... 33 on at

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Re: Ensuring someone fills in Sub dataset

Hmm.... I am not sure.

I think I have made it more confusing by saying Form at the times i mean Screen.

So let me try again.....

There is a main screen, with a main form on it. Data wise it has a 1:M relationship to the data on the subscreen the grid & form that maintain the multiple records that are under the single record in the 1:M relationship. Currently I Patch the Items into this grid so i can push the ID of the "one" side of the relationship onto the record.

So with what you have said I cannot understand is how i would hold these records somewhere without submitting them as the grid is attached to the dataset. I hope this makes sense.

D

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KeithAtherton 3,705 Most Valuable Professional on at

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Re: Ensuring someone fills in Sub dataset

Thanks for the info. The approach I had in mind was to store the "parent" record in a variable and the related "children" records in a collection. For example:

// Store parent record as variable. Set(gblParentRecord, { Field1: "Value1", Field1: "Value1", // ... } ); // Store related records as a collection. ClearCollect(colRelatedRecords, // ... );

Then perform any validation, e.g. CountRows(colRelatedRecords) > 0.

Then call the Patch function for the gblParentRecord, obtain its PK, then patch all related records.

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daniel.fountain@wil... 33 on at

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Re: Ensuring someone fills in Sub dataset

I am definitely going to try that as a solution. Many thanks for your time and patience 🙂

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KeithAtherton 3,705 Most Valuable Professional on at

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Re: Ensuring someone fills in Sub dataset

You're welcome! Thanks for the update 🙂

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