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Send email with multiple list items to specific recipients

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Posted on by stefan_gorosch

Hi,

I’m trying to create an automatic flow that copies list items from a temporary list to production list when my flow is triggered. When all items are copied all items in the temporary list will be deleted (not in the flow for now)

I want to send 1 single email (to 1 or multiple recipients) based on users email address from a “Person or Group” column (people only) called “REPORTED BY”. The email shall contain dynamic info from 3 columns (ID number, assessment name and a link to the specific list item) and some additional info in plain text.

In my tests I have created 4 list items and assigned them to 2 users (2 items each). When the flow is triggered 2 emails are sent to both users (both as recipients) with all 4 list items in the email body.

Is there anybody that could help me solve this?

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Building flows

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ManishSolanki 15,091 Super User 2025 Season 2 on at

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Hi @stefan_gorosch

The "Send an email" action should be added or called outside of "Apply to each" action but not inside "Apply to each" block. I could not figure it out from the shared screenshots.

If this helps & solves your problem, please remember to give a 👍 and accept my solution as it will help others in the future.

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stefan_gorosch 10 on at

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Hello,

Thanks for your reply!I'm not really sure if I understand what you mean. I have 2 Apply for each. Is your suggestion that I move send email in/out from one of them or should I delete one?

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ManishSolanki 15,091 Super User 2025 Season 2 on at

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Hi @stefan_gorosch

There is no need for "Apply to each 1" action, you could drag out "Send an email" action & place it below "Apply to each" action. Its "Apply to each 1" action that triggers multiple emails based on the recipients stored in the 'UserSpecificDetails' variable.

If this helps & solves your problem, please remember to give a 👍 and accept my solution as it will help others in the future.

Thanks

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stefan_gorosch 10 on at

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Hi,

Thanks for trying to solve this. Unfortunately the email are still sent twice to both users (both as recipients) with all 4 list items in the email body.

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