How to Get MangerId Working

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Posted on by deCastroTony

Dear all,

Here is the problem i'm stuck on creating my first flow.

We wanted to populate a SharePoint List form who contain all of ours users, to make an Orgchart.

Populating the SharePoint List with only users and some information like services or department was easy.

I'm stuck trying to add the ManagerID.

Here is the process below

Part 1 = i collect all of our users -> working

Part 2 = i normally collect the manager of all users -> not working

Part 3 = Sharepoint List is updated from the flow -> Working without part 2

Any help will be really appreciate.

As the screenshot is in French let me know if there is any need of traduction.

Capture d’écran 2021-02-10 à 15.15.01.png

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Building flows

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Expiscornovus 33,183 Most Valuable Professional on at

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Hi @deCastroTony,

As far as I can tell you are using the UserPrincipalName of the user to retrieve the manager with a Get Manager (V2) action, correct? Normally that should work, unless the user doesn't have a manager.

What do you mean by it's not working, are you getting an error when you test run it?

And just to double check. What kind of column is the ManagerID in your SP_INF list. Is it a person or group type of column?

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deCastroTony 66 on at

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hi @Expiscornovus thanks for your answer.

In fact i'm totaly stuck at the Sharepoint process.
I don't know what kind of ID is required into the "update element"

Concerning the Sharepoint SP_INF list the value Manager was not set as a person or groupe.
(done after the first screenshot it was first configured as "search")

Thanks for your help i appreciate.

Many Thanks.

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Expiscornovus 33,183 Most Valuable Professional on at

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Hi @deCastroTony,

Normally in a update item you will use the id of the existing item. I would use a get items first to retrieve the work email and id first.

Below is an example of that approach.

1. Add a Get Items action and retrieve your SP_INF items.

You could potentially add a filter query to only retrieve the items where the manager field is empty, btw.

2. Add a Get user profile (V2) action. Use the Work Email field from the SP_INF list as input.

This will create an apply to each loop btw.

3. Add a Get Manager (V2) action within the loop. Use the User Principal Name field from the Get User Profile action as input

4. Add an Update Item action within the loop. Use the ID from the Get Items action.

In this example I used the User Principal Name of the Get User Profile action for the title and the Work Email field from the Get Items action for the Work Email fields btw.

5. Use the User Principal Name field of the Get Manager action for the Manager Claims field (Person or Group field).

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deCastroTony 66 on at

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Thanks for you help @Expiscornovus,

I understand now better the difference concerning the Sharepoint parts.(Creating / updating)
In fact the List Name SP_INF is not populated yet as i deleted all the content for testing purpose.
I choosed the update items because each time i run the flow, users are duplicated.
Also news users can join us every day, i need to update this item on daily basis.
I will do some try with your recommendations.

In order :
0 -> Every night the flow is starting

Collecting data from the SharePoint List
1-> Get items

Need to collect all my 365 users doing a :
2-> get all users

Populate the Sharepoint List doing :
3 -> Create a sharepoint element
Title = upn
This part Create each users with some details excepted Manager details => working

Lets continue :
In the same loop
3 Get users profils
4 Get manager
5 Update item

The flow stop here I got an error saying too long.
Also if i restart the flow, users are duplicated.
Any idea ?

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Expiscornovus 33,183 Most Valuable Professional on at

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Hi @deCastroTony,

I now understand a bit better what you want achieve. I might need to adapt the flow example to that.

However, before we continue to the store everything in a SharePoint list I have a question.

Have you seen by any chance the new Organization chart web part in SharePoint? That web part is using the manager field from Azure Active Directory/profiles to generate an org chart. Maybe that is a good alternative?

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deCastroTony 66 on at

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Many many thanks to taking time to help me.
Yes for sure we look into the sharepoint module but doesnt fit to our organisation.
We are going to use another product for that : SharePoint Org Chart | Plumsail
Many Thanks.

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