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Flow will not give me all dates that are entered on a Sharepoint Calendar

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Posted on by Tbruns

Hello!

I am needing to create a Flow that sends an email out Monday-Friday (each day) showing who is on vacation from our Sharepoint Calendar. I have a Flow that works but it is only sending the first day of vacation and not each day if the event is recurring.

Example: Tom enters vacation on the sharepoint calendar starting Monday 2/11/2019 and ending Friday 2/15/2019. I need the flow to send an email all 5 days showing that he is on vacation.

Also how do you make Flow only send an email during the work week and not on weekends?

I appreciate all assistance!

02-11-2019 2-52-45 PM.jpg 02-11-2019 2-52-56 PM.jpg 02-11-2019 2-53-07 PM.jpg 02-11-2019 2-53-15 PM.jpg

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Building flows

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MarkStokes 561 on at

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Yeah. Your date filters are wrong.

You are just filtering items where the Start Date is today. If the start date was yesterday, or two days ago, then it won’t match.

Your filter needs to be:
(Where the start date is less than or equal to today) AND (the end date is greater than or equal to today)

Personally, I’d also put that as a filter OData expression in the SharePoint Get Items action. This would look something like:
StartDate le ‘@{formatDateTime(utcNow(),’yyyy-MM-dd’)}’ and EndDate ge ‘@{formatDateTime(utcNow(),’yyyy-MM-dd’)}’

Of course you need to change a few things. Change the StartDate and EndDate column references to the actual “internal name” of your SharePoint columns, fix up the stoopid single quotes (‘’) that my iPhone puts in, and put the @{} bits as expressions in the filter box.

Hope this helps

- Mark

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Tbruns on at

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I am sorry I cannot get it to work. In the Filter Query of the Get Items I have this.

What am I doing wrong?

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MarkStokes 561 on at

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It looks like you don't have single quotes at the end of your dates.

It should be
EventDate le '2019-02-08' and EndDate ge '2019-02-14'

See how the date is enclosed in single speech marks?

- Mark

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Tbruns on at

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Thank you! I wish I had someone to assist me like that all the time!

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Tbruns on at

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How can I get this flow to not send an email when there are no events on the calendar?

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