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outlook actions

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Posted on by Maverick79

Hello,

I created a process that saves email attachments to a network folder and moves email to archive folder. It's currently looking for unread emails, from a specific sender, and subject line test.

Current process:

launch outlook \\ retrieve email messages from Outlook \\ Process email messages in Outlook \\ Close outlook

Can someone help me add a file name and file type extension logic to the process? So look for file name = Audit and file extension = .xlsx

Any help or direction would be greatly appreciated.

Thanks,

Tim

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Power Automate Desktop

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Deenuji_Loganathan_ 6,250 Super User 2025 Season 2 on at

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@Maverick79
You can apply filter condition based on subject line but You cannot directly filter attachments in Outlook. However, once all attachments are saved, you can use the "Get files from folder" action to list all files in the attachment folder. You can then apply filters based on file names and extensions, and delete any files that do not meet the criteria.

Thanks,
Deenuji Loganathan 👩‍💻
Automation Evangelist 🤖
Follow me on LinkedIn 👥

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NathanAlvares24 1,714 Moderator on at

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Hi @Maverick79 !

Try this flow:

Input:

Output:

After sometime it will appear in the Archive folder.

Code (just copy-paste into your flow)(Please put the necessary paths of your folder like Network folder. I just added folder name as 'Network'):

Outlook.Launch Instance=> OutlookInstance Outlook.RetrieveEmailMessages.RetrieveEmailsAndSaveAttachments Instance: OutlookInstance Account: $'''nathanlalvares@hotmail.com''' MailFolder: $'''Inbox''' EmailsToRetrieve: Outlook.RetrieveMessagesMode.Unread MarkAsRead: False ReadBodyAsHtml: False FromContains: $'''username@hotmail.com''' SubjectContains: $'''test''' SaveAttachmentsInto: $'''C:\\Users\\UserName\\Desktop\\Network''' Messages=> RetrievedEmails LOOP FOREACH RetrievedEmail IN RetrievedEmails LOOP FOREACH Attachment IN RetrievedEmail.Attachments IF (Attachment.NameWithoutExtension = 'Audit' AND Attachment.Extension = '.xlsx') = $'''True''' THEN Outlook.ProcessEmailMessages.MoveEmails Instance: OutlookInstance Account: $'''username@hotmail.com''' EmailsToProcess: RetrievedEmail MailFolder: $'''Archieve''' ELSE File.Delete Files: Attachment END END END Outlook.Close Instance: OutlookInstance

I hope this helps.

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