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Power Platform Community / Forums / Power Automate / Microsoft form multipl...
Power Automate
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Microsoft form multiple choice with a maximum of 2 answers per choice

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Posted on by 2

Hi,

 

I need to build a microsoft form using power automate. I have a field for first name, one for last name and one for departments which has multiple choices (the user can select a maximum of 2 from that list). if any of the fields from the multiple choice question was selected from a total of 2 users (2 times), that field should disappear from the multiple choice question.

 

Example:

first name: ...

last name: ...

question with multiple answers: 1-x, 2-y, 3-z, 4-v, 5-n

 

user 1:

first name: aaa

last name:bbb

question with multiple answers: 1-x, 3-z

 

user 2:

first name: ccc

last name: ddd

question with multiple answers: 3-z, 5-n

 

now, the answer 3-z was selected 2 times, so user 3 and the rest of them should not see the option 3-z, only the remaining ones. and that should be the flow until all the departments are filled.

 

Can you help please? I am new to power automate. Thank you!

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  • RobElliott Profile Picture
    10,323 Super User 2025 Season 2 on at

    @andrei13 You can't build a Microsoft Form using Power Automate. What a flow does with the Forms trigger is to get each form response as it comes in and then does something with it, like save it into a SharePoint list, send an email etc.

     

    And in Forms you can't make questions disappear or only be selected a certain number of times.

     

    Rob
    Los Gallardos
    Principal Consultant, SharePoint, Forms and Power Platform, WSP Global (and classic 1967 Morris Traveller driver)

  • andrei13 Profile Picture
    2 on at

    Hello. Sorry if I wasn't clear. I am using Microsoft forms and I want to manipulate with Power automate.

  • RobElliott Profile Picture
    10,323 Super User 2025 Season 2 on at

    @andrei13 "..the answer 3-z was selected 2 times, so user 3 and the rest of them should not see the option 3-z, only the remaining ones. and that should be the flow until all the departments are filled". There is no way to manipulate a form in that way.

     

    Rob
    Los Gallardos
    Principal Consultant, SharePoint, Forms and Power Platform, WSP Global (and classic 1967 Morris Traveller driver)

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