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two different expiration dates to send email notifications.

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Posted on by lcdelgado

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Hello everyone! I need to create a flow that sends email notifications when pads expire, and Battery expire. before 30 days reminder, I was trying to follow some examples but not luck! I really appreciate if someone can help me on this matter, Thank You 🙂

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Nived_Nambiar 18,136 Super User 2026 Season 1 on at

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Hi @lcdelgado

You can use scheduled flow which runs daily and check if the expiration is date is 30 days ahead of today's date. if yes, you can send an email using send email action.

Hope it helps 🙂

Let me know if you need any help 🙂

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lcdelgado 379 on at

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you mean like having two flows for each expiration dates?

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lcdelgado 379 on at

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I think I'm following you! Thank You

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Nived_Nambiar 18,136 Super User 2026 Season 1 on at

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Hi @lcdelgado

Could you tell me more about the usecase which you are automating ?

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lcdelgado 379 on at

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sure, I have a AED list inspection, we should use this list to do an inspection of all the AED equipment we have, that's why I have more than one expiration dates because the AED have multiple pieces to inspect like pads and battery.

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Nived_Nambiar 18,136 Super User 2026 Season 1 on at

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So for every part, you need to send a seperate expiration reminder mail ?

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lcdelgado 379 on at

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well I'm not sure if I have to do separate or can be together in just one flow.

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Nived_Nambiar 18,136 Super User 2026 Season 1 on at

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So just to confirm,

You have AED list in sharepoint having different items in that where each item represent each component,
each component has an expiration date and you need to send an email when the expiration date is 30 days from today's date

Let me know if i am right or wrong 🙂

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lcdelgado 379 on at

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You couldn't have explained it better 👍

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Nived_Nambiar 18,136 Super User 2026 Season 1 on at

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Hi @lcdelgado

For easy explanation, i have developed a sample flow along with a list (which can be considered as AED list)
List

It has two products with their respective expiration date.

Now the flow is designed like this

Let's go through each step one by one,

1. Use get items to get all items from AED list [ remember, by default, get item can pull upto 100 items by default, but you can change via trigger settings :)]

2. Next loop through each item, inside the loop, follow below steps

2a. Use condition with condition like below

expression:
div(sub(ticks(formatDateTime(items('Apply_to_each')?['ExpiryDate'])),ticks(formatDateTime(utcNow(),'yyyy-MM-dd'))),864000000000)

this expression calculates the difference between dates in terms of days
if it is equal to 30, in yes branch we can set to send an email.

Email format i have used

So by single flow you can send expiration emails for different products 🙂

Hope this helps 🙂
Mark it as solution if it resolves your query

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