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How to create an Outlook Calendar Event automatically with the right information?

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Posted on by Li

Hello, I am currently building a PowerApp Holiday Booking system. Once the booking requst is approved, I would like to create a calendar appointment on requestor's calendar automatically. I have used Create event (V2) and it successfully created an event. However, I have now following questions and I do not know whether these are as designed or any other option I can use to achieve what I need.

1. Even though I set the Response requested to No, the requestor still receives an email asking him/her to accept/decline this calendar event. Because this request has already been approved, I would like it to automatically created in requestor's caledar rather than ask to accept/decline

2. As shown above, the organizer is always showing my account (I built and deployed the flow), does that mean I need to use a service account to build/deploy the flow?

3. It's always showing Subject; Organizer? If I use service account, does that mean it will show Holiday; Service Account on people's calendar?

4. Am I using the right action? If multiple users have booked the same day, does that mean multiple events will be created on the service account's calendar (each event has different attendee (requestor))?

Thanks!

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v-yamao-msft Microsoft Employee on at

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Hi @Li,

Could you share a screenshot of your flow? I am trying to reproduce this issue.

About #2, the creator of the event will be considered as the organizer of the event, while the flow creator will be the event creator. You may consider using a service account to set up the flow.

About #3, just as what you said.

About #4, if you want to create an event on Office 365 Outlook Calendar, you should use the action Create event. When multiple users have booked the same day, all the events will be created on the calendar.

Best regards,

Mabel

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Li 48 on at

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Hello, thanks very much for looking into my issue.

About #1, please have a look at my following Create event (V2) action - Response requested has been set to No, however, the requestor (attendee) can still see the button to accept/decline the event
About #2 and #3, thanks! That means the requestor will see something like <Holiday service account> showing on the requested day (calendar)?
About #4, just want to be clear, when multiple users have booked the same day, all the events will be created on the service account's calendar (each user will also have an event created on their own calendar showing as <Holiday service account>)?

Thanks again!

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Community Power Pla... Microsoft Employee on at

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How did you make it possible for the creator of the request to receive an event? It won't work for me

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Community Power Pla... Microsoft Employee on at

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As long as you leave "Calendar" for "Calendar Id", in the create event action, you most probably will create the event in the calendar of the flow's owner (ID used to edit the flow).
So you create an event in your "own" calendar with a mandatory attendee supposed to accept or decline...
I guess you wanted to directly create the event entry in "Employee email" calendar, which does not seem easy to designate as an "Calendar Id" using Power Automate...

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JimmyW 2,567 on at

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Did you ever solve this?

I also wish to create an event only for the user that i get from "Get user Profile v2" i do not want it to create an event in the calendar for the user who created the flow also.

Is there any way of getting the users calendar id from the "Get my profile v2" or any other way?

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Community Power Pla... Microsoft Employee on at

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Hi,

May I know if you guys have any update on this? I am trying to delete an event in other user's calendar, but unable to do so, most probably because I don't have access to their calendars. I am trying to change the organizer of the event (to use the same organizer for all events), but can't find a way to do so.

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Community Power Pla... Microsoft Employee on at

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I too wish to create an event in another users calendar upon a button click. I haven't been able to get a concrete or atleast a straightforward solution yet.

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JimmyW 2,567 on at

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@Anonymous My solution was to create user account for example "EventInviter" then i create a Event using the "EventInviter" and set the required user as the user i want o create an event for.

If you want to have read/write access to all users mailboxes then you need to use Graph i have not done anymore testing here as my solution worked for my issue.

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