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Generating a human-readable index file from SharePoint

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Posted on by annetoal

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Is it possible to generate an index of the content in a SharePoint site/library that is human-readable like a flat file?

Thanks,

Anne

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VictorIvanidze 13,073 on at

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Could you provide an example?

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annetoal 1,934 Moderator on at

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I'm looking for something like the index at the end of a book, or perhaps information that could be edited into a usable table of contents.

Anne

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VictorIvanidze 13,073 on at

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Try to create a sample.

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annetoal 1,934 Moderator on at

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Here's a sample index page:
Here is a sample table of contents
You see that in both cases, the most important keywords are listed in human-readable form. SharePoint produces indices for its search engine, but that information is not accessible without going through the search process. I'm looking for a way to get at the contents of the index and then produce a human-readable index.
Alternatively, if you're aware of any other way to index the contents of a library, please share!

Anne

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VictorIvanidze 13,073 on at

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I know how looks an index of a book.

Let's suppose you have 10 files in Sharepoint:
0000001.doc
0000002.doc
...
0000010.doc

How the index of these files could look like in your opinion?

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David- 1,254 on at

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The following may work for you:
Use this formula in the compose action or the links will not come out properly in the generated e-mail:

replace(replace(replace(body('Create_HTML_table'), '<', '<'), '>', '>'), '"', '"')

The result of which will produced (filenames blacked out for obvious reasons):
You can choose whatever fields you want to display in your select statement. If you have a large document library, this will not work as the table will get cut off in Outlook.

You set up your E-mail in HTML mode as follows with the output from the compose action:
The style formatting is from Power Automate HTML Table Styling and Formatting (tachytelic.net)
Maybe your or someone else will have an idea to get it to closer to what you want.

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