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Approval with Attachments

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Posted on by reechg3485

Hello,

I hope some could help me.

1. I have created a flow where the trigger is Ms Forms with attachments. I am getting an error when the approval and attachment were received by email and approver is unable to open the attachment. What should I do then to open the attachment (PDF, Jpeg, Tiff, Word, Excel, etc.)

2. After the approval, I want to create a separate folder for each attachment. I am getting the error in the screenshot.

Let me know how I can update the flow. I am new to this platform.

than

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Ellis Karim 11,681 Super User 2025 Season 2 on at

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Hi @reechg3485 ,

Please see the following tutorial: How to Send Microsoft Forms File Uploads to an Approval Workflow Using Power Automate

Ellis
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reechg3485 5 on at

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Thanks for the help and it works. How do I create a folder for the attachments in a different SharePoint. Right now it is saved in my OneDrive.

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Ellis Karim 11,681 Super User 2025 Season 2 on at

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H @reechg3485 ,

To save the file attachments to SharePoint after the Approval action, you could make the following changes:

Initialise a new variable varFileAttachments - this will be used to save the attachments to a SharePoint library.

Initialise a new variable varFileAttachments of type Array:

Add a new append to array action for the variable varFileAttachments:

Note that the file attachment array for an Approval action is slightly different to an attachment array to save (or email) a file. See: 📝Short Notes: The Format of File Attachment Arrays for Approvals and Outlook Emails

If the Outcome of the Approval action is Approve, save the files to a SharePoint folder:

Note also the folder path:

Hope this helps.

Ellis
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