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Power Platform Community / Forums / Power Automate / Notify task assignment...
Power Automate
Answered

Notify task assignment from a SharePoint list

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Posted on by

Hi, I'm guessing this is a simple one for you folks.

I have a SharePoint list that gathers information from completed Forms, that is set up with approvals to add etc - no problem there.

 

The issue I'm having is that the manager for the dept needs to be able to assign these tasks to different people within the team as they come in and they need to be notified as such. I have a people column  in the list so they can be assigned but I need to know how to build a flow that will notify them by chat-bot message.

 

I can't seem to find a suitable answered post that matches what I'm trying to do.

 

Thanks in advance.

Dave

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  • Verified answer
    v-duann-msft Profile Picture
    on at

    Hi @Anonymous ,

     

    Thanks for posting.

     

    According to your requests, you would like to create tasks and complete auto-assignments first, then send notification to them via Teams. But you didn’t mention whether notify them through channel or private chat. So I test both and share related information with you as below.

     

    Option 1 : notify people in channel:

     

    Since you got success in approval section, I will start the flow using “manually trigger a flow“. Once flow starts, planner will create new tasks based on SPO list. The task assignees will be added to one specific channel and flow bot will send notification in this channel. Here is my simple SPO list:

    v-duann-msft_0-1610443316380.png

     

     

    The whole flow looks like this :

     

    v-duann-msft_1-1610443316394.png

     

     

    In From field : outputs('Get_items')?['body/value']

    In Map filed : item()['People']['Email']

    (Bold area is my column name, pls change as required)

     

    v-duann-msft_2-1610443316402.png

     

     

    v-duann-msft_3-1610443316406.png

     

     

    Run the flow, new tasks will be created and auto-assigned to specific user. The users will receive a message in channel as below:

    v-duann-msft_4-1610443316413.png

     

     

     

    Option 2 : notify them in private chat:

     

    Using same SPO list and similar functions. Please check:

    v-duann-msft_5-1610443316416.png

     

     

    v-duann-msft_6-1610443316420.png

     

     

    v-duann-msft_7-1610443316423.png

     

     

    Once succeed, you will get private message as below:

    v-duann-msft_8-1610443316427.png

     

     

    Hope the information above helps you. If any further query, please feel free to reply me.

     

    Best regards,

    Anna

  • Community Power Platform Member Profile Picture
    on at

    Thanks so much, Anna! I went with the chat-bot option.

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