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Define all company employees as the "Basic User" role within an environment

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Posted on by nok

Hi!
How do I assign all company employees to the "Basic User" role within an environment? Currently, I need to insert a user into a role (and if the user doesn't even exist in the environment, I need to create the user inside the environment first and then assign his role). I need to do all this for each user who wants to run Automate or PowerApps inside this environment, but I'd like the entire environment to already assign the "Basic User" role to any employee, without me having to add them or assign role every time.

How can I do this?

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Pstork1 68,898 Most Valuable Professional on at

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Users will get Basic user in the Default Environment automatically. For all other environments it needs to be assigned. You can assign it in the Power Platform admin center to individual users or EntraID security groups. The easiest way then is to assign it using a Security group that contains all your employees.

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Ellis Karim 11,798 Super User 2026 Season 1 on at

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For non default environments:

(1) Create an Entra ID security group containing your users.

The example below shows a security group called PP_ENV_ICT-UAT-Users

(2) Go to your Power Platform environment and select Teams (this is not a Microsoft Teams!). We will create a group (called a team) in the Power Platform environment:

(3) Click Create team:

(4) Give your team a name and description, an administrator. For the Team type select: Microsoft Entra ID Security Group

(5) Select the newly created Team, then click Manage security roles

(6) Select the security roles you want to apply to the group, then click save.

(1) I have found that when you add new users to the Entra ID group, it can sometimes take up to an hour for the changes to sync?

(2) There is a warning: "Users from the security group will show up here only after they have logged into the environment at least once." In your case they would not have yet logged into the environment.

Users from the security group will show up here only after they have logged into the environment at least once.

See the following work around by Matthew Devaney to Force Sync Users From Entra Security Group To Dataverse Team

Ellis Karim
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