Conditional Approval

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Posted on by KP-15081240-0

Hi All, Very new to PA and struggling to make this flow.

I have a sharepoint list where sales opportunities are housed, depending on the area of the business these opportunities touch the approval to move forward will be assigned to a different person. Is it possible to enter an item into the list, select from a drop down the department, and have PA send the approval to the applicable department head?

Also wondering if the Approvals function will record WHO did the approval, I can see that the APPROVED status is applied when it's approved but is it possible to have a field to show who actually approved for record keeping?

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Building flows

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trice602 15,404 Super User 2025 Season 2 on at

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Hi,

Yes this is very doable. You would start with a trigger When an item is created then start and wait for an approval. The approver will be the dynamic content from your list that is the department head. It can be a column with their email address or from a people picker column; either way you will select their email for the approver field.

Next you can include a conditional action which states if the approval outcome equals approve, update item and change status to approved. If not approved, update item and change status to denied.

I like to write the comments about the approver (and their comments) in the item comments field, such as Approved by: _______ with note _________________.

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Always glad to help! 💯💯💯💯💯

Tom

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trice602 15,404 Super User 2025 Season 2 on at

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Hey there!

I am following up on this post conditional approval in this category building flows from 08/15/2024. I know the post is a little older, but it is a common question here so wanted to take a moment and follow-up. I see there have been 1 replies and 2 likes and asking if your question has been answered. If so, please help the community out by completing one or more of the following actions! Thanks in advance!

Easy as 1-2-3 ‼️💯⭐😎🆒🙏

1) Mark a reply as a verified answer - this is essential, and it helps others with the same general question find this thread. ✅

2) You can also mark one of more replies as a verified answer. Please take a moment and give the author credit for volunteering their time. ✌️

3) Like one or more replies. Kudos always greatly appreciated! 👍

Pro tip: if you found your own solution or workaround, feel free to add a reply to your own post and mark it as the solution too! The goal is to get this thread marked with a verified answer by anyone that finds one or more replies helpful!

Again, thanks in advance for reading and responding, always glad to help! Tom 💯💯💯💯💯

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trice602 15,404 Super User 2025 Season 2 on at

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If I can help with anything else please let me know or tag me in a future post, I enjoy reading and answering questions. Always glad to help! Tom 💯💯💯💯💯

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