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Power Platform Community / Forums / Power Automate / how to remove multiple...
Power Automate
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how to remove multiple permissions groups from list item

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Posted on by 37

First, some background.  I have a list that needs to be highly secure.  I also have about 60 separate permissions groups identified by their specific location and market.  Everybody in all 60 groups needs to be able to enter something in that secured list.  However, once they enter in their information, they should only be able to see/edit their own entries and nothing else.

 

The original specs for this process was for a single individual to enter the information and those others were to have read-only access to the entries specific to their location and market (which is defined in the list entry and coincides with their respective groups).  By using the Send HTTP Request to SharePoint I had the Flow break inheritance, then I retrieved the group ID and then assigned them their read-only access.

 

But now, with them needing to enter information and not be able to view others, how do I do this?  Originally, I was thinking of removing all 60 groups using Flow and reassigning the access back to the respective group, but I don't think having 60 Send an HTTP Request is all that smart of an option.  Is there a way to do like an Apply to All over all those groups?  Any other options?

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  • Verified answer
    JohnAageAnderse Profile Picture
    1,986 on at

    Hello @MrAl 

    What you need is a built in feature of SharePoint. Do you have permission to edit the list settings?

    Under advanced settings should be the option that you need. Turn on the option that users can only edit and view items they create.

    Under the permission settings you should be able to revoke all the granted permissions and then only grant the 60 groups contribute permission.

    Kind regards, John

     

  • MrAl Profile Picture
    37 on at

    Wow, another classic case of me overthinking again!  Can't believe I missed that.  Thanks @JohnAageAnderse !

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