@raxer0071 If you want your flow to run more efficiently, you'll need to use a Filter Array action to check and see which items already exist in SharePoint. This way you only need to loop through the items you need to update. Also, with a Filter Array action you can check to see which items do not currently exist—and create a new item if necessary.
The way you currently have your flow set up means that you need to loop through every single row of your Excel table and run a check on each item—this is inefficient. With a Filter Array action you can filter the items that:
- Already Exist — then update
- Don't Exist — then create
- Exist in SP and Not in Excel — delete (if this is something you want to do)
Reference the first section of my YT tutorial: Are you using the Microsoft Power Automate Filter Array Action wrong?
Although, I only cover how to Create and Delete items in this tutorial—you can use the same concept to include actions to update an item in SP if it exists in your Excel table.
In this video tutorial I’ll show you 3 practical ways to use the Filter Array action and how to use it properly.
1️⃣ Cross-Referencing Data
2️⃣ Filtering by Key
3️⃣ Substring Matching
Did you know that the Condition action has a limit of 10 conditions? Although it might look like the Filter Array action can only accept one condition—this is not true. By using the advanced mode you can enter multiple conditions into a Filter Array action with an expression.
IN THIS VIDEO:
✅ 3 Ways to Use the Filter Array Action
✅ How to use the Scope Action to Group Actions
✅ How to Check the Number of Items returned from a Filter Array Action
✅ How to Cross-Reference Data in Excel with a SharePoint List
✅ How the Filter Array Action Works
✅ How to Access the Dynamic Content from a Filter Array Action
✅ How to Filter Items by a Key
✅ How to Filter Items by Matching a Substring
✅ How to Use Multiple Conditions in a Filter Array Action
Hope this helps!
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