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when a pdf is created, establish a link to this specific pdf in another webpage

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Posted on by FMW

Hi everyone,

I am very new to power automate and workflows. still I have managed some how to set up a flow but now I am stuck with the following issue:

Once a pdf A is created in folder AA on the page AAA I would like to establish a flow which automates the linking of this newly created pdf A in fold BB on page BBB.

I assume this should be a very easy task for trained users I couldn't figure it out so far though 🙂 It be awsome if someone could help me out with this one!

Best regards, F

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Building flows

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FMW 34 on at

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this is what I got so far.... the link just does not open up the desired (new) file. (preferably only .pdf)

HELP any one???????

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v-tiribe Microsoft Employee on at

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Hello FMW,

It seems that you need a flow to trigger whenever an item is created within a SharePoint folder.
There is a trigger that will run the flow when the a file is created that could suit your requirement:
https://docs.microsoft.com/en-us/sharepoint/dev/business-apps/power-automate/sharepoint-connector-actions-triggers#when-a-file-is-created-in-a-folder

Below, we have a simple Flow that only has one validation that is to check if the created file is indeed a pdf.

Please check if the flow above can guide you on your development.
Thank you.

Tiago Ribeiro | Power Platform Support Engineer

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FMW 34 on at

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Dear Tiado Ribeiro,

thank you very much for your help!
this looks very interesting, though I wonder if this creates a hyperlink or copies the file to the target folder since you used the copy file function?

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v-tiribe Microsoft Employee on at

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Hello Fmw,

It will copy the file into the folder.
Below you can a screenshot with it:

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FMW 34 on at

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Great this works well, thank you very much!!!! 🙂
Now, my initial goal was to place a link into the target folder. Is there a way to o this as well?

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FMW 34 on at

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Also I just realized although the file is copied I get a mail that the file has been rejected... any idea why?

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FMW 34 on at

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could the rejecting mail be initiated by the fact that the pdf which is copied, initially is created as a doc file in the same folder and is converted to a pdf with another workflow before?

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v-tiribe Microsoft Employee on at

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Hello Fmw,

Since the initial goal was to have a link in the target folder instead of the file itself, you already performed on the screenshots the actions needed to do so.
Could you just please update the "Create File" action to match the File content i have there and see if it will work for your scenario?

It will create below file in sharepoint folder:

Of course that you will need validations to the flow to meet your business logic.

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FMW 34 on at

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thank you soooo much!!! I am advancing step by step which makes me happy 🙂
now both options work with the desired outcome but in both cases I get an email that says the file has been rejected.
If I run the file converting flow run (docx to pdf) alone there is no rejection mail. thus, some how they interact with each other. do you think I should put put them into one single flow?

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FMW 34 on at

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ok, if I put the two flows together I still get the mail that the file has been rejected. here is the flow i use before to convert the docx to pdf. Then I linked the link flow as you described above neglecting the trigger (see below)
any idea why I keep on getting the mail that the file has been rejected?

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