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Extracting data from email to excel

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Posted on by petermachacha

hi guys, i have been trying to automate a process where i receive a payment and enter the payment into an excel sheet, details that need to be entered are name, amount paid, transaction ID, and the time and date of payment. below is a sample of the confirmation message i receive after a payment is made.

Incoming - +263164 (Contact undefined)
Message text: You have received RTGS$900 from FUNGIRAI CHIGOMBE. Approval Code: MP211119.1735.K22953. New wallet balance: RTGS$66494.59. (11/19/21 17:35

i used power automate (im new to it) to automate the process, but the problem is that i cant seem to get the html code right to extract the info that i need, can anyone help?,

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BruKn0ws 11 on at

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Hi! I had the same issue you are having and the best way I solved it was by using an API to extract all the data you need. Depending on the platform you are using, I'd highly recommend looking into this as you can extract all your sales data in one go.

For my example, I use Shopify and automate.io to extract the data into an excel or google sheets worksheet.
https://www.youtube.com/watch?v=OfwBu1FRHS8&t=293s - using API connnector and Google Sheets
https://www.youtube.com/watch?v=rT9BWhOJk7g - Shopify API extraction using automate.io

hope it helps.

Sending a

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petermachacha 5 on at

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@BruKn0wsthanks for the feedback. I checked out automate.io, added outlook and excel to my bot, got email from excel and set to add row, but the problem is that is there a way to get specific data from the email body. Im lost help, tried and failed.

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v-LilyW-msft on at

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Hi @petermachacha

I set up a flow, you can refer to the screenshots below to see if it helps.

This is my test email content.

Trigger flow when the subject contains specific content.

Add Compose action, and change the name of the action to Incoming.

Expression:

trim(first(split(last(split(outputs('Html_to_text')?['body'],'Incoming -')),'Message text')))

Expression:

trim(first(split(last(split(outputs('Html_to_text')?['body'],'Message text:')),'Approval Code')))

Expression:

trim(first(split(last(split(outputs('Html_to_text')?['body'],'Approval Code:')),'New wallet balance')))

Expression:

trim(first(split(last(split(outputs('Html_to_text')?['body'],'New wallet balance:')),'Payment Date')))

Expression:

trim(first(split(last(split(outputs('Html_to_text')?['body'],'Payment Date:')),'Best Regards')))

When I receive the email, the info will be added into excel.

Hope the content above may help you.

Best Regards

If my solution helps, then please consider Accept it as the solution to help the other members find it more quickly.

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walky on at

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I am having problems extracting specific data from the email and upload to excel.
I used the code:
trim(first(split(last(split(outputs('Html_to_text')?['body'],'OE: ')),'Line#')))
trim(first(split(last(split(outputs('Html_to_text')?['body'],'Line#:')),'Product')))
trim(first(split(last(split(outputs('Html_to_text')?['body'],'Product:')),'Qty Ordered')))
trim(first(split(last(split(outputs('Html_to_text')?['body'],'Qty Ordered:')),'Transaction Type')))
trim(first(split(last(split(outputs('Html_to_text')?['body'],'Transaction Type:')),'Warehouse')))
trim(first(split(last(split(outputs('Html_to_text')?['body'],'Warehouse:')),'OperatorOE')))

The first and second columns upload all data from the body. Column 3 gets the product and description. Column 4 should get only the qty ordered but it gets taken by info. How to get only what I need?
The email body is attached.

Thank you for the help

PowerAuto.JPG

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Sree7181 4 on at

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What expression should we use when my column heading is one line and content to capture to the column is in next line below the heading in the mail body?

Eg: PO Number
12345

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markhenryishere 4 on at

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Take the help from Advik Email Backup Wizard. This application can extract all emails from 200+ email servers into Excel Sheet. The software will preserve and hold the information like cc, bcc, date, time, signature, message, hyperlinks, attachments, etc. Try the software for free from official website.

Steps to export Emails to Excel
Run Advik Email Backup Wizard in your PC.
Select your email source and sign in.
Select mailbox folders.
Choose CSV as saving option.
Click Backup button.
The software will start exporting emails into Excel Sheet.

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