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Organising (and Collaborating on) Flows

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Posted on by lbecker

Hello!

My team and I would like to create a library for the flows either of us has made, and that the whole team can access. Ideally, we want to organise our flows into folders and subfolders and work on them collaboratively.

The smoothest option I could think of so far, is individually sharing all my flows with my team within Power Automate Cloud and creating a folders with web-links to each flow on our sharepoint, (instead of the infinite list on Power Automate Cloud). But ideally, I would like to have such a library in Power Automate itself instead of using a workaround.

Do you have any advice on this?

(I have explored Power Apps Solutions, but Solutions does not seem to provide the flexibility of creating multiple folders, and flows stored in Solutions are visible to anyone in my company.)

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FF-09100930-0 7 on at

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Hello,

I wonder if you found any solutions. I'm too looking for any ways we can do this? If found any please share it here. Thanks

Regards
Fazil M

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David_MA 12,966 Super User 2025 Season 2 on at

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Because Copilot can write this much faster than me, and it provided more detail than I would have, the information below should meet your needs. What Copilot outlines below is how we do what you want to do where I work. To create solutions, your environments will need to have Dataverse enabled, and everyone will need to have a Power Automate per user license to work in environments.

Creating a centralized library for your Power Automate flows that the whole team can access and organize sounds like a great idea! Here are a few suggestions to help you achieve this within Power Automate:

By leveraging these features, you can create a more organized and collaborative environment for your Power Automate flows. If you need more detailed guidance on any of these steps, feel free to ask!

Solutions in Power Automate:

Solutions are a way to group related flows, apps, and other resources. You can create a solution and add all your flows to it. This allows for better organization and version control. To create a solution, go to the Power Automate portal, select “Solutions” from the left-hand menu, and then create a new solution. You can then add your existing flows to this solution

Environment Management:

Consider using different environments for different purposes (e.g., development, testing, production). This can help keep your flows organized and ensure that changes are tested before being deployed. You can manage environments from the Power Platform admin center

Shared Connections and Data Sources:

Ensure that all team members have access to the necessary connections and data sources. This can be managed within the Power Automate portal under “Data” and “Connections”.

Using SharePoint for Documentation:

While you prefer not to use SharePoint for linking flows, it can still be useful for documentation purposes. You can create a SharePoint site to document each flow, its purpose, and how to use it. This can be a valuable resource for onboarding new team members.

Naming Conventions and Tags:

Establish a naming convention for your flows to make them easier to find and manage. You can also use tags to categorize flows by project, department, or functionality.

Collaboration Features:

Power Automate allows you to share flows with your team members. Ensure that the appropriate permissions are set so that team members can edit and manage the flows as needed.

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