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Two Different Microsoft Forms Flow to One SP List Item

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Posted on by draymond11

Hello,

I am trying to use two Microsoft Forms to populate data in one SharePoint List item. I'm having difficulty capturing responses from the two separate forms in one item.

Flow 1

Send Form 1, create an item when a submission is recorded. No problems here.

Next, the item created in the previous step initiates an approval. The outcome of the approval dictates the email the requester receives. No problems here:

Here's where the challenge arises. The requester (different from the requester who submits form 1) submits form 2. I try to use 'Get Items' as a way to link answers from Form 1 and the already created SP List Item to answers from Form 2.

I then try to join answers from Form 1 and Form 2 to SP List item. Does not work.

I realize I am doing something incorrectly. Just need some guidance.

Thanks,

Drew

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Building flows

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ScottShearer 25,290 Most Valuable Professional on at

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@draymond11

When the second form is submitted, what information can you use to find the correct record to update? To find the correct record, you'll want to use a Get Items action with a filter query (OData filter). This means that you need to to do something like this in the filter: MyColumn eq 'field from form response'

What info in the second form that is submitted can be used to find a record? This must be a unquire value.

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RobElliott 10,458 Super User 2026 Season 1 on at

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Why not have 2 flows both of which populate the SharePoint list, one flow for each Microsoft Form?
Rob
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If I've answered your question or solved your problem, please mark this question as answered. This helps others who have the same question find a solution quickly via the forum search. If you liked my response, please consider giving it a thumbs up. Thanks.

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draymond11 20 on at

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I have two different flows. The challenge is finding a way to link Form 1 <-->SP List Item <--> Form 2
@RobElliott wrote:
Why not have 2 flows both of which populate the SharePoint list, one flow for each Microsoft Form?
Rob
Los Gallardos
If I've answered your question or solved your problem, please mark this question as answered. This helps others who have the same question find a solution quickly via the forum search. If you liked my response, please consider giving it a thumbs up. Thanks.

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draymond11 20 on at

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Thanks, Scott.

The 'connecting mechanism' I ultimately used was the SP List Item 'ID'.

Users are sent an email with their ID after completing Form 1. They enter ID into Form 2, which tells SP which existing item to update after Form 2 submission.

All is well.

Drew

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jamienorris 10 on at

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Sorry I know this is an old post, but having similar issues and would appreciate help

How did you setup 2 different MS Forms into updating the same sharepoint list?

I used Get Response Details - for Form2. Get Item (using ID - create item in "orginial" list)

Then added a condition to ask if the data entered into Form2 is equal to that sharepoint ID

It always flows to no

Any help appreciated - thanks

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ScottShearer 25,290 Most Valuable Professional on at

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@jamienorris

Can you post a screen shot of your ODATA filter?

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SDabbsI91 2 on at

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Hello!

I am having the same issue and cannot figure it out. Any help is appreciated.

This is the basic outline of the flow:

The entire flow will run it does not report an error but this what happens in my SP list:

When I complete the second form submission I only want the fields below to be updated in the SAME SP item as the first submission. I want to repeat this process 3 more times; however, as you can see above it updates all the lines in my SP list not just the one I am working on.
I thought something might be wrong with the ID I was using but there is only one option to select. I read the responses from earlier in this thread and perhaps I need to use the ODATA filter? If so, I do not know how. I watched a couple of YouTube videos but I am still unsure if that is the solution to my problem.

Thank you so much!

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