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Flow to trigger an email notification when SharePoint field changes

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Posted on by rmcintyre14

I've been trying to create a custom flow that will trigger an email from a SharePoint list. I have one column (calculated) that has the number of days until a particular document expires. The idea is that when that number is <30, an email will be sent to a mailing list as a reminder. I've tried using templates and the sticking part is getting the flow to only work on a specific column within the list. We're using Office 365.

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ChristianAbata 8,953 Most Valuable Professional on at

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hi @rmcintyre14 what to need to do us create an action after your trigger named: get item, this action is going to help you to get the values in the current record.

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rmcintyre14 10 on at

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Hi @ChristianAbata thanks for your reply - I tested the flow and got the following error. The criterion I would like to use is "less than or equal to 30" - I used the 'lessOrEquals' function. The error says something about needing 2 parameters of a matching type? The column I am looking at is a calculated column with whole number outputs, if that helps. Any assistance would be great!

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ChristianAbata 8,953 Most Valuable Professional on at

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hi @rmcintyre14 please follow this example

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rmcintyre14 10 on at

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Hi @ChristianAbata I had to change it to a scheduled flow, since the end recipient only wants one notification per day. Here is the flow in its current format. I keep getting the error that says the output 'value' from the 'Get Item' step doesn't match the criteria in the Condition step. Getting pretty discouraged.. it shouldn't be this hard!

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ChristianAbata 8,953 Most Valuable Professional on at

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hi @rmcintyre14 to use the column values please create a compose action and inside add the column name. then use the output compose to do your comparations.

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v-alzhan-msft Microsoft Employee on at

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Hi @rmcintyre14 ,

Please save the Days dynamic content inside a Compose, and refer to screenshot below to create the expression inside the Condition:

int(outputs('Compose'))

Best Regards,

Alice

Community Support Team _ Alice Zhang
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

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rmcintyre14 10 on at

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Thank you so much @v-alzhan-msft ! This worked perfectly. I hope it can help others as well. 🙂

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rmcintyre14 10 on at

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Hi @v-alzhan-msft, sorry one more question - how would this flow need to be modified for a library instead of a list? We apparently have both and would need a similar flow for the library. I'm assuming it would be something with 'get file properties'?

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