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Save email and attachments to a file system

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Posted on by Community Power Pla... Microsoft Employee

Hi,

I´m trying to create a flow to save all the emails received in a email account including the attachments, if exist, in a single file or a folder in my local server using the file system option.

Following a templante I have got a flow which save in a file the attachment, but if there are more than one it saves only the first attachment. When I try to save the body and the attachment in a single file, the flow creates a file without extension and I can´t read it.

How could I create this flow?

I have this right now:

http://subefotos.com/ver/?74eb6cddff9d26f59c09a92d0cba7c01o.png

Thanks in advance.

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sandro_asp 19 on at

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Hi,

Yes, you can create this type of Flow. I have similar flows created and working perfectly.
I'm not able to verify on your picture but on the Create File Action, on the property Archive Name you need to select "Attachments Name" token from the list of tokens from the “When a new email arrives” trigger.

Actually, there are several ways for you to accomplish this, you can use the File connector and for that, you need to connect to File Systems on your local or network machines to read from and write to files using the On-Premises Data Gateway. Or you can simply use the DropBox and use the Dropbox client to sync with your local system like this sample that I published: https://blog.sandro-pereira.com/2018/06/18/flows-to-the-help-how-to-extend-smartdocumentor-ocr-receive-processing-points-or-locations-easily-with-microsoft-flow/

Sandro Pereira
MVP | Microsoft Azure (Integration)

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v-bacao-msft Microsoft Employee on at

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Hi @Anonymous,

Do you want to save email and attachments?
If you want to save the contents of the body and the attachment in the same file, I think there is no way to do it. The file type of the attachment is undefined, so the combined file type does not exist and cannot be read.
You could consider using the Export email action to export the email and then store it in the same folder with attachments.
Use the Body exported by Export email to save the file with the file extension ".eml".
Image reference:
It work, created a folder, saved the email and all attachments, as below:
Please take a try.

Best Regards,
Barry

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Community Power Pla... Microsoft Employee on at

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I would like to do something like that but instead of save an eml file, could it be possible to save a .msg file using the export option to save the complete email (body, attachments, etc)?

Thanks

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v-bacao-msft Microsoft Employee on at

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Hi @Anonymous,

Yes, just change .eml to .msg

Regards,
Barry

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Community Power Pla... Microsoft Employee on at

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Thanks a lot, at last I have done what I want to do.

I only use one step less because saving the .eml file I have body and attachments in a single file so I don´t need to save attachments separately.

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LunMax 15 on at

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Hello, forgive automatically create the folder for example with the name of the subject and in the email and attachments? You can share the flow screen. Thanks in advance.

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Community Power Pla... Microsoft Employee on at

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This dosen't work for me, I can save the files as .msg, but when i try to open it in Outlook it gives me a permission error.

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Community Power Pla... Microsoft Employee on at

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When .msg there are problems, I use .eml and it works fine.

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Community Power Pla... Microsoft Employee on at

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Same for me, but we have another system that works best with .msg so it would be alot better if I could save in that format.

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Community Power Pla... Microsoft Employee on at

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Hello Everyone,

I followed the steps and can store attachments to my local system. However, if email is attached within received email, that is not getting saved to location. Is there any trick that I am missing?

Help is appreciated in advance.

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