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When a task is created in Planner - sending a calendar invite with the task info to the user task is assigned to

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Posted on by kinghnvn

Hi all,

When a user is assigned a task, I want to send a calendar invite, as well, to the user to be able to add it to their Outlook calendar.

Hopefully someone can help me out.

Below is my flows:

Planner Task: Planner title, due date and assign to

I want to add the planner task to MS Outlook calendar (from 8:00 AM to 8:30 AM)

Many thanks.

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Building flows

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v-bofeng-msft Microsoft Employee on at

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Hi @kinghnvn ,

I've made a test for your reference:
1\My flow

2\My task

3\Calendar

Best Regards,

Bof

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kinghnvn on at

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I have 3 users: User 1; User 2 and My account, I just want to add the Planner task to my outlook calendar if the task is assigned to me (my account) only, can we do that Bof?

BTW, can we also add text in the note field to my outlook calendar body?

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v-bofeng-msft Microsoft Employee on at

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Hi @kinghnvn ,

I have 3 users: User 1; User 2 and My account, I just want to add the Planner task to my outlook calendar if the task is assigned to me (my account) only, can we do that Bof?

Yes.

BTW, can we also add text in the note field to my outlook calendar body?

Best Regards,

Bof

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kinghnvn on at

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I have 3 users: User 1; User 2 and My account, I just want to add the Planner task to my outlook calendar if the task is assigned to me (my account) only, can we do that Bof?
Yes. -> Can you teach me how to create this flow please? It's still adding to my outlook calendar when the task is assigned to another user

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v-bofeng-msft Microsoft Employee on at

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Hi @kinghnvn ,

If you want to create an event with no attendees (just your own), just delete the places I marked.

Best Regards,

Bof

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kinghnvn on at

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This added the planner task to my calendar as meeting invitation.
I just want to add it as an appointment, can we do that?
and if the task is assigned to another user it's still adding to my calendar, your advise please.

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v-bofeng-msft Microsoft Employee on at

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Hi @kinghnvn ,

I think this link will help you a lot:

Creating Microsoft booking appointment from power automate

Best Regards,

Bof

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