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When a task is created in Planner - sending a calendar invite with the task info to the user task is assigned to

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Posted on 22 Feb 2023 04:41:03 by kinghnvn

Hi all,

When a user is assigned a task, I want to send a calendar invite, as well, to the user to be able to add it to their Outlook calendar.

Hopefully someone can help me out.

Below is my flows:

Planner Task: Planner title, due date and assign to

I want to add the planner task to MS Outlook calendar (from 8:00 AM to 8:30 AM)

Many thanks.

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Answers (1)

v-bofeng-msft on 22 Feb 2023 at 08:52:32

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Re: When a task is created in Planner - sending a calendar invite with the task info to the user task is assigned to

Hi @kinghnvn ,

I think this link will help you a lot:

Creating Microsoft booking appointment from power automate

Best Regards,

Bof
kinghnvn on 22 Feb 2023 at 08:01:38

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Re: When a task is created in Planner - sending a calendar invite with the task info to the user task is assigned to

This added the planner task to my calendar as meeting invitation.
I just want to add it as an appointment, can we do that?
and if the task is assigned to another user it's still adding to my calendar, your advise please.
v-bofeng-msft on 22 Feb 2023 at 07:14:32

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Re: When a task is created in Planner - sending a calendar invite with the task info to the user task is assigned to

Hi @kinghnvn ,

If you want to create an event with no attendees (just your own), just delete the places I marked.

Best Regards,

Bof
kinghnvn on 22 Feb 2023 at 06:57:31

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Re: When a task is created in Planner - sending a calendar invite with the task info to the user task is assigned to

I have 3 users: User 1; User 2 and My account, I just want to add the Planner task to my outlook calendar if the task is assigned to me (my account) only, can we do that Bof?
Yes. -> Can you teach me how to create this flow please? It's still adding to my outlook calendar when the task is assigned to another user
v-bofeng-msft on 22 Feb 2023 at 06:43:01

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Re: When a task is created in Planner - sending a calendar invite with the task info to the user task is assigned to

Hi @kinghnvn ,

I have 3 users: User 1; User 2 and My account, I just want to add the Planner task to my outlook calendar if the task is assigned to me (my account) only, can we do that Bof?

Yes.

BTW, can we also add text in the note field to my outlook calendar body?

Best Regards,

Bof
kinghnvn on 22 Feb 2023 at 06:37:14

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Re: When a task is created in Planner - sending a calendar invite with the task info to the user task is assigned to

I have 3 users: User 1; User 2 and My account, I just want to add the Planner task to my outlook calendar if the task is assigned to me (my account) only, can we do that Bof?

BTW, can we also add text in the note field to my outlook calendar body?
Verified answer

v-bofeng-msft on 22 Feb 2023 at 05:38:02

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Re: When a task is created in Planner - sending a calendar invite with the task info to the user task is assigned to

Hi @kinghnvn ,

I've made a test for your reference:
1\My flow

2\My task

3\Calendar

Best Regards,

Bof