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Power Platform Community / Forums / Power Automate / Approval with 2 stages...
Power Automate
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Approval with 2 stages, can second stage approver be selected dynamically

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I'm working on a PowerApp that when it gets submitted, has an Approval flow that starts with the approval going to the users manager first.  Then I want that manager to select from a list of directors who the approval should go to next, it's always a different director so they has to pick someone.  What is the Best way to achieve this?  I can't seem to find a way to allow the manager to pick from a list in their Flow approval screen.

 

Any help would be appreciated.

 

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  • David_MA Profile Picture
    13,859 Super User 2026 Season 1 on at

    I don't do much with Power Apps, but I assume you're really asking how to do this in Power Automate? If so, I would set up the first approval to the manager with custom choices. The choices can be the e-mail addresses of the directors, with an added choice of rejected. You can then use a condition to see if rejected was selected, and if not use the choice of the director for the next approval.

    David_MA_0-1679942353079.png

     

  • Jambou Profile Picture
    on at

    Thank you David, that works....except that the Power Automate emails that send out look like this:


    PowerAutomate.jpg

    I could have 15-20 directors so there will be too many buttons showing.  Is there a way to change that?  Your screenshot look neat and tidy...not sure why mine looks this way.

  • David_MA Profile Picture
    13,859 Super User 2026 Season 1 on at

    Yes, unfortunately this is a known problem that Microsoft has yet to resolve. I didn't realize you had so many options. I know there is a limit to the number of selections, and I am pretty sure 15-20 will exceed the limit.

     

    This probably will not be a solution for you, but I have the luxury of using Nintex forms for Office 365. With something like this I would create a SharePoint permissions group with the 15-20 directors as members. In the form, I would add a people field that is limited to the selection of people from only this group, and I would only make it editable by the manager. I would then send the manager an e-mail with instructions to open the form and update the field with the correct approver. Once a name is populated it would trigger the workflow for that approval by using a trigger condition.

     

    Maybe you can do something similar by customizing your list form with Power Apps. If you are using the standard list form, you may be able to do this with conditional formulas: Show or hide columns in a list form | Microsoft Learn

     

    I cannot figure out using Power Apps to customize list forms except for the very basics. So unfortunately I cannot offer any advice on that.

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