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Power Platform Community / Forums / Power Automate / Flow to create alert o...
Power Automate
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Flow to create alert on Sharepoint list if file not uploaded by specifc timeline

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Posted on by 6
Hi Friends,
 
I would like to create a flow connecting to sharepoint list to trigger an alert when the file is not uploaded to the list by specific timeline, how can we achieve this ? 
Do we have any templates available with similar use case.
 
Any suggestions are much appreciated.
 
Thanks in advance
 
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  • ronaldwalcott Profile Picture
    3,847 Super User 2025 Season 2 on at
    Where is the data indicating that a file should be uploaded to a specific place by a specific time?
    Is there a list being generated by some process with this information such that a flow can be set to run every scheduled period (5 min, 1 hour, 2 hours) which will check for the specific file or check for some record which indicates that the file was uploaded and if it is not send a notification to some person or some group?
  • manojkulkarni Profile Picture
    6 on at
    Thanks for your response. 
     
    Currently it is managed manually, users looks into each site/subsite checks the file being uploaded (basically it's status report) or not by 10th of every month. If files in not uploaded then it will be communicated to upload the file.
     
    Just for better understanding, these are the project reports to be uploaded by managers for the previous months report by 2nd weeks of every month. There multiple streams and products under which it runs across 150 projects. To reduce the manual effort planning to automate this process and send alerts on its own.
     
    I hope this will you to guide me how this can be achieved. 
     
    Thanks
     
  • Suggested answer
    ronaldwalcott Profile Picture
    3,847 Super User 2025 Season 2 on at
     
    How do you identify the report? By name, data or by name and date? If the name is different than expected do you have to check that it is the file by opening it.
    What is the process to upload the file? Is this the only file being uploaded to that specific folder because you could use the SharePoint action when a file is created to indicate that the file has been uploaded.
     
    Ok, based on the information that you provided. If we assume that the only files being uploaded to a SharePoint folder are the reports and that each report has its own folder.
    Every period you would start with a list with columns Report Name, SharePoint folder and Report Copied(Y/N)
    When a report is copied to the folder a flow will run using the trigger when a file is created in the particular SharePoint folder. The flow would update the list so the list would indicate which reports have been received and which have not.
    You would then create a flow with a recurrence trigger which would send a notification if the Report Copied is stall showing N. The list will obviously need to be modified with the person who you are sending the notification to.
     
    This is the basic way that I would approach it.
     
    There are probably more things that you have to consider, such as creating the app to maintain the list and the process to create the new list for every period,
     
    If this answered your question please mark it as verified and give it a like

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