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Power Platform Community / Forums / Power Apps / Updating the status of...
Power Apps
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Updating the status of a request

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I am trying to build an app where employees could request from management to recruit new employees, the employees inputs the data from a set of text inputs and dropdowns and finally it sends an email with the required details to the management and the details of the request are also patched in a SharePoint list,

is there a way where the management updates this list with a status, like approved, pending, denied, working on it in an easy and automated way? 

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  • AJ_Z Profile Picture
    3,711 Super User 2024 Season 1 on at

    Yes this can be done with an approval flow and an an approval status column in sharepoint. 
    are you familiar with approval flows?

     

    If not this link from Microsoft may be beneficial:

    https://docs.microsoft.com/en-us/power-automate/modern-approvals

     

    If you have questions or need help applying the guidance on the link to your scenario let me know?

  • Verified answer
    v-yujincui-msft Profile Picture
    Microsoft Employee on at

    Hi @Sherif123 ,

     

    Do you want to create a recruitment request in the app and wait for management approval?

    I agree with what @AJ_Z  said, approval flow is very suitable for your needs, you can create a request through the App, and then create an approval through Flow.

    Here are my thoughts:

    1. Create a pending record through the App and set the current user as the applicant.

    2. Create approvals and update records through the Flow.

    I have made a test for your reference.

     

    1. Here is my SharePoint list.

    vyujincuimsft_0-1641892457529.png

     

    vyujincuimsft_1-1641892457532.png

    2. Create a App.

    3. Add a Gallery Control to Screen and set its items property to recruitrequest.

    4. Add an Icon Control and apply the following formula on its OnSelect property as:

    NewForm(Form1);Navigate(Screen4)

    vyujincuimsft_2-1641892457536.png

    5. Add a Form to a new Screen and set its DataSource property to recruitrequest.

    6. Select the ComboBox Control in ‘applicant_DataCard’ and apply the following formula on its DefaultSelectedItems property as:

    Choices(recruitrequest.applicant,Office365Users.MyProfileV2().displayName)

    vyujincuimsft_3-1641892457539.png

    7.Add an Icon control and apply the following formula on its OnSelect property as:

    SubmitForm(Form1);Back()

    8.Create a Flow.

    vyujincuimsft_4-1641892457544.png

     

    vyujincuimsft_5-1641892457548.png

    Result Screenshots:

    vyujincuimsft_6-1641892457549.png

     

    vyujincuimsft_7-1641892457552.png

    vyujincuimsft_8-1641892457554.png

     

    Best Regards,

    Charlie Choi

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