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send a email with blank space to fill the desk number with flow, then uptated it in sharepoint list.

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Posted on by Community Power Pla... Microsoft Employee

Hello,

i want to use Flow to send a email to user with a blank space to be fill, then uptate the answer in a sharepoint list.

The context: eveytime a new employee arrive, a new item will be created in sharepoint list ( his profile, what he need (computer, office desk,etc). then it trigger a send email with flow to asssitant for her to fill a blank about the number of the desk the new employee will be. Then she wil submit and flwo will uptated this answer in sharepoint.

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Using flows

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ScottShearer 25,290 Most Valuable Professional on at

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@Anonymous

Unfortunately, you cannot generate an email which allows for a user to complete a text area. One way to address your issue is to send an email with a link to the SharePoint edit form. The user can click on the link and update the SharePoint list item directly.

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yashag2255 24,769 Super User 2024 Season 1 on at

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Hi @Anonymous

Can you please share more details on this?

You want to send a blank space in an email where the user will fill some detail and send that back and the SP list should be updated (but the current flow that is being executed and is sending this email will be exeuted by then) Are you using multiple flows for this?

As a workaround, you might want to send a forms form to the user and when the fill the details trigger a flow to move that details to a sharepoint item.

You can also make use of start and wait for an approval (In this action mention in the body to enter the seat number in the comments part and click on approve) you will get the response in comments and the flow will wait until the user has responded and then sharepoint can be updated.

Hope this Helps!

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Community Power Pla... Microsoft Employee on at

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Thank you for your answer

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