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Run Only Users Not Seeing Flow Button in Business Central

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Posted on by jmprado

I've created a cloud flow For a Selected Record that collects input and sends an email to another user. I've added a user as Run Only with Provided by Run-Only User connections. The Power Automate button isn't being seen by the user I've added in Business Central. What am I missing to make this a Run Only Flow for a group of users?

Screen Shot 2023-05-03 at 9.47.41 AM.png

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Using flows

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David_MA 12,966 Super User 2025 Season 2 on at

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Do they have the appropriate licensing for Power Automate? If so, do they have access to the environment where the workflow is set up and have you assigned them at least the security role of basic user? You can learn more at Configure user security in an environment - Power Platform | Microsoft Learn.

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jmprado 19 on at

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Thank you for your reply! I am having my IT team check but I do know that all users are able to see the Automate > Power Automate option in Business Central. They are only able to see the automation options I've made when I make them Owners for the flow (which we are trying to avoid). I need a global solution for our company where the users have run only privileges for the automations I've created and have to sign in to their own connections (my initial message screenshot).

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Ian Knight 2 on at

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I have the same issue. If I make the user an owner of the flow they can then see the flow in the Business Central page. If I make them a run only user for the flow they cannot see the flow in the Business Central page.
The users have a security role of basic user in Power Automate, do they need more than this security role?

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jscarlson 4 on at

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I am having the same issue as well. If I make my coworker an owner, the flow will populate in Business Central but when they are set as a run user, it is not appearing.

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RHDMConsulting 2 on at

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According to the documentation you should make the user an owner of the flow for it to be visible in the automate section of business central:

https://learn.microsoft.com/en-us/dynamics365/business-central/dev-itpro/powerplatform/instant-flows?tabs=bc

Why the run only option is not there is puzzling me too, but it does explain your issue.

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