Unanswered

Multiple Emails being sent but should be only one email

(0) Share

Report

Posted on by Tbruns

Hello! I know there is probably a simple solution but I am still learning so help would be appreciated.

I have a flow set up that is triggered by clicking on Flow in Sharepoint that when the date is today and "urgent" it will send an email out. The issue I have is that if there are more than one entry that the date is today and "urgent" it is sending multiple emails out. I am needing it to send one email with all of the items on the one email. How can I do that? Thank you!!

11-20-2019 8-11-18 AM.jpg 11-20-2019 8-14-55 AM.jpg 11-20-2019 8-15-12 AM.jpg 11-20-2019 8-15-23 AM.jpg

Categories:

Building flows

I have the same question (0)

All responses (8)

Answers (1)

ScottShearer 25,270 Most Valuable Professional on at

Like (0)

Report

@Tbruns

Please see my screen shot below for a more compact and simple approach to your issue. I use a filter query in my Get items action. Only items that meet your date parameter will be returned - no need to filter any further. The expression that I use can be seen in the comments area. My date column is called MyDate. Please note the single quotes around the expression in the filter query.

Was this reply helpful? Yes No
Tbruns on at

Like (0)

Report

@ScottShearer
So would I still choose "For a selected file" as the first step then "get items" as you have in your screen shot?
I am already using a filter query but even if I change it like you have it will it only send one email?

Was this reply helpful? Yes No
ScottShearer 25,270 Most Valuable Professional on at

Like (0)

Report

@Tbruns

I focused on the HTML table.....

Upon looking at your Flow again, you probably don't want to use a for a selected file action. It is more likely that you want an email to go out once a day with all items where the date is today. I am creating a solution that shows this and will post in a few minutes.

Was this reply helpful? Yes No
Tbruns on at

Like (0)

Report

@ScottShearer
I actually need the email to be sent once I click on the Flow in the Sharepoint library. So we will add several documents that have todays date and urgent marked. Once I am doing adding them I will go to Flow and click Run to send the email.

Was this reply helpful? Yes No
ScottShearer 25,270 Most Valuable Professional on at

Like (0)

Report

@Tbruns

Here is an example using library and an HTML table. Once a day (and you can specify the time) an email will go out with a table containing all items with a date of today in the MyDate column. Once again, the expression that I use can be seen in the comments and note the single quotes around the expression.

If you absolutely want to start this from an existing document, simply replace the recurrence trigger with a for a selected file trigger. The remainder of the Flow will be identical.

Was this reply helpful? Yes No
Tbruns on at

Like (0)

Report

@ScottShearer
If I use "For a selected item" it will still only send one email?

Was this reply helpful? Yes No
Verified answer

ScottShearer 25,270 Most Valuable Professional on at

Like (1)

Report

@Tbruns Yes - if you replace the recurrence trigger with a for a selected item a single email will be sent containing all items with a date in the column that you specify of today.

Was this reply helpful? Yes No
Doosan_Dean 21 on at

Like (0)

Report

I have a sharepoint list with a 'Choices' Column with written in email addresses as the choices

In Powerapps I have a combo box within my form that allows you to pick multiple email address

I have a flow that says when a new item is create - send an e-mail. My 'To' section is where I put the dynamic content 'EmailRecipients' which is the name of the column.

It sends out an individual e-mail to each of the addresses that were selected in the powerapps form. How do I get flow to recognize the selected e-mails as a string and send only one emails to everyone selected?

Thank you

Was this reply helpful? Yes No