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Incrementing a SharePoint version number

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Posted on by annetoal

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I need to increment the version number of a document in a SharePoint library to the next whole number version after the document has gone through an approval process. I can't find any way to do this apart from checking out the file then immediately checking it back in, configuring it for a major version check-in. Is there any better way of doing this--more elegant, more reliable?

Thanks,

Anne

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Yvonne 12 on at

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Hi,
Did you every get an answer or a solution for this?

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annetoal 1,934 Moderator on at

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No, I ended up using the "Check file in" action, using the "Major version (publish)" option in the drop-down choices.

Anne

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Yvonne 12 on at

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Thank you

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Yvonne 12 on at

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I will keep trying to find a solution

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SamLed 2,338 Moderator on at

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Hi,

No need to check out files before publishing, just call publish API method (there is also a unpublish() method if needed):

Pay attention to highlighted path, Path dynamic content proposes web relative URL (/Document Library/..) while API need server relative URL (/sites/site name/Library name/..)
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annetoal 1,934 Moderator on at

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I just tested this and it works a treat!

Making it easier for folks to paste the solution:

_api/web/GetFileByServerRelativeUrl('/sites/daa/it/@{outputs('Get_file_properties')?['body/{FullPath}']}')/Publish()

Where {FullPath} is

outputs('Get_file_properties')?['body/{FullPath}']

If this helped, please give it a thumbs up!

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Yvonne 12 on at

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Hi SamLed
Thank you for your response.
I am trying to decrease the version number by one version in the document history each time the flow is run. Is that possible do you know? The flow to decrease version number history of selected document

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SamLed 2,338 Moderator on at

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Hi,
If you want to update item without increasing version number like SystemUpdate() does in C#, use validateUpdateListItem API method:

Here, I've updated item title without increasing version number, bNewDocumentUpdate boolean does the trick.
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Yvonne 12 on at

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Thank you but what I really need to do is decrease the current version in the version history of the document.

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SamLed 2,338 Moderator on at

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Hi,

You can't remove a version or decrease version number. Why do you want to do so?
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