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Power Platform Community / Forums / Power Automate / Send email notificatio...
Power Automate
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Send email notification when Excel worksheet updated

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Posted on by Robert5

Questions:

 

  1. I have an Excel file with multiple worksheets (tabs) stored in SharePoint document library.
    Is it possible to send an email notification when the data in one specific worksheet (tab) in the Excel file is updated?
    I haven't been able to find a solution other than using Visual Basic / macros??? 
    If true, I'm a little surprised Power Automate can't do this...

  2. Otherwise, I tried this route where I have an Excel file stored in a SharePoint document library. I set up a flow when a file is modified/updated in a SharePoint folder, send an email. The issue is for each cell I update in the Excel file, I get an email notification for each one.

    I.e. If I access the Excel file and make changes to five cells (even making the changes quickly within seconds), I get five email notifications. I assume because after each cell update, the file autosaves (I.e. update cell one, autosaves; update cell two, autosaves, etc.)...

    How can I have Power Automate (Flow) only send ONE email after the user makes all of their updates to the file?

Thank you in advance for any help.

Categories:
Building flows
I have the same question (0)
  • Verified answer
    v-litu-msft Profile Picture
    v-litu-msft on at

    Hi @Robert5,

     

    I am afraid that the trigger when a file is modified/updated in a SharePoint folder couldn't do that. It will be fired as soon as a file was modified.

    As a workaround, how about creating a column to trigger a Flow in the SharePoint list manually?

    The button as a column inserted in SharePoint list, once user finished update excel file, click the button to execute the Flow to send notification.

    Here is how to use column formatting to customize SharePoint:

    Use column formatting to customize SharePoint | Microsoft Docs

     

    And this is a tutorial blog about this feature:

    Button in SharePoint List to Trigger Power Automate | @WonderLaura

     

    Best Regards,
    Community Support Team _ Lin Tu
    If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

  • takolota1 Profile Picture
    takolota1 4,974 Moderator on at

    This template contains an example of a delay then check for additional edits set-up so a flow will only trigger most of its actions when a user has stopped editing for a set time: https://powerusers.microsoft.com/t5/Power-Automate-Cookbook/When-an-Excel-row-is-created-modified-or-deleted-workaround/td-p/2264670 

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