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Licens. Who need?

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Posted on by KarolZareba1

I did a flow for another team that collects answers from ms forms and completes a wordonline document template after the answer is given. Flow requires a premium license. Who should have a premium license? Me, the other team, or anyone who completes the forms?

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Ellis Karim 11,681 Super User 2025 Season 2 on at

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Hi @KarolZareba1 ,

The flow requires a premium license to use the "Populate a Microsoft Word template".

Many people advocate the use of a dedicated account in Microsoft 365 to be used to create and run the Power Automate flows. This is called a service account. You would assign your premium license (eg. Power Automate per user plan) to your service account. So instead of using your personal account to create flows, you would login and use the service account.

See: How to use service accounts in Power Automate flows and avoid common pitfalls – NateChamberlain.com

Ellis
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KarolZareba1 16 on at

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Thank you! The service account is fine and I will do it this way.

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Ellis Karim 11,681 Super User 2025 Season 2 on at

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Hi @KarolZareba1 ,

Take a look at the following post where you can fill out a Microsoft Word form without using a Premium license:

Power Automate & Quick Parts - @WonderLaura

This may not suit your situation and problem but it's worth knowing about.

Ellis
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