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Schedule a flow to run ONCE without recurrence

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Posted on by Emin

I want to schedule a Flow that will send a survey after a training class. The Flow would go through the list and e-mail the link to a Forms form about 30 minutes after the scheduled conclusion of the class. This obviously will happen only once, there is no recurrence, but I don't see a way to do this. The only "Schedule" trigger is "Recurrence" which makes no sense in my scenario. "Delay" would be awesome, because I could then specify the date and hour, but it is not a trigger. Any way to do this? Other than using a manual triggering (which kind of negates the purpose, I want to schedule it once per class in advance and not have to think about it).

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yashag2255 24,769 Super User 2024 Season 1 on at

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Hi @Emin

Please refer to the flow below.
The turn off flow action will simply turn the flow off so you can add this step at the end of your flow. Please note that if you are creating a new flow and the adding this step the new flow might not show up in the drop down. So save the flow first and then create this step.

Hope this Helps!

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v-yamao-msft on at

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Hi @Emin ,

Could you share more details on how the training class is scheduled?

If it is scheduled on Office 365 Outlook calendar, you may take a try with the trigger When an upcoming event is starting soon, then send an email with the forms link 30 minutes later.

Please share more details on your scenario, we will help figure out the flow.

Best regards,

Mabel

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Emin 22 on at

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Well, the simplest scenario is that there would be a trigger called "Run once" or something, where I could just enter time and date to trigger a flow. Is that possible? It looks like the simplest possible thing to do.

And yes, they scheduled with Office calendar, but it is a special group calendar. However, attaching the trigger to this would be cumbersome. Those are 2-3 days events and they as "whole day" events in the calendar, whereas the feedback form should be sent around 6pm on the last day.

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v-yamao-msft on at

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Hi @Emin ,

Thanks for updating.

I assume that button trigger would work for your scenario.

You could consider adding a Button trigger, then specify Date, Minute, Second from the button, using the following function to generate a date and time which will be used in Delay until action later:

concat(triggerBody()['date'],' ',triggerBody()['number'],':',triggerBody()['number_1'])

Add action Convert time zone to convert your local time to UTC.

Add Delay until action, and format the date time with the following code:

formatDateTime(body('Convert_time_zone'),'yyyy-MM-ddTHH:mmZ')

Then once you click the button and give a date time, the flow will be triggered and send an email at the given time.

Best regards,

Mabel

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yashag2255 24,769 Super User 2024 Season 1 on at

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Hi @Emin ,

I would also consider using flic as an input.

https://flic.io/shop/flic-1pack

All you have to do is configure the flow to run when the flic button is pressed. If you are not aware of flic, it is a device that connects with bluetooth to your phone and you can trigger/ set/ automate about anything with the flic button. It comes with a cost of about 35$ though.

Thanks,

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Emin 22 on at

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@v-yamao-msftthanks, this is a workable workaround.

However, this is still a workaround. I hope someone from Microsoft notices and implements a simple "run once" trigger.

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patent-atanaka 5 on at

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I also want to this functional trigger. We can also use Task scheduler on Windows 10, so I definitely want it for Power Automate.😭There is an enabled start date for the trigger, but if there is an enabled end date, that alone is fine.

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VinitaA 4 on at

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You can schedule workflow at desired date and time. Set interval to at least week , to make sure enough time between two triggers ( however this will never be used ) and in last you can turn of workflow after last step by inserting 'Turn Off' step.

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____ 7 on at

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This is the way. Thanks @VinitaA , placing a Turn Off Flow step at the end of the run was the simplest solution.

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