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Flow Management

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Posted on by joef

HI All,

We have many FLOWs created by different people.

Now that some people left the company I need a way to find and take ownership of these FLOWs to update them and/or assign a new owner.

How can I accomplish this task?

I am the SharePoint Global admin.

I am NOT the O365 Global Admin.

Thanks,

Joe

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yashag2255 24,769 Super User 2024 Season 1 on at

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Hi @joef

Have the accounts of the people who owned the flows and left the company been disabled/ deleted? If so, the flows that they created and were sole owners cannot be retrieved. If the accouts have not been disabled/ deleted, the flow owners can then add a co owner to the flow and keep it moving. It is always a good practice to have multiple users as co owners of a flow for such situations.

Hope this Helps!

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v-lin-msft 728 on at

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Hi @joef,

If you want to make another owner (Another Microsoft Flow account) the original owner of your flow, you could consider taking a try to export your flow as a Package and then import the flow package into another user Microsoft Flow account.

More details about exporting and importing your flows across environments with packaging, please check the following article:
Export and import your flows across environments with packaging
And you could create a Flow template Library in SharePoint or OneDrive to store the Export Flow file so that other users can input.

Best Regards,
Community Support Team _ Lin Tu
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

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Tom_Slosse 1,430 on at

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Hey @joef

Like @yashag2255 said if the account aren't deleted you can retrieve them.

Just login with their credentials and add an owner (yourself) to the Flows.

After done that you can delete the owner that has left the company and delete/disable them in AAD.

Hope this helps

Kind regards

Tom

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joef on at

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Hi All,
Thanks for the responses, but I don't think I was clear on my question.

I am looking for a way to find all FLOWs in my environment. Is that possible?
As the SharePoint Admin I need to know what's going on in my environment.
All of your suggestions would be that I would have to change the password of every user that leaves my company login to SharePoint and see if they have any FLOW under their name.
That just doesn't seem like a good solution.

Is there no FLOW management/Admin console? If not there should be 🙂

Thanks Again,
Joe

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Verified answer

Smurf2162 9 on at

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@Austin_Joe
I dont know if SP admin will get you to this page, but yes there is a way to see all flows within a tenant.
Whoever provides admin priveleges will need to grant you access to that too.

'edit also in there it gives you the option to add or remove owners of flows. Only just noticed that myself. Very neat.

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joef on at

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Thanks @Smurf2162 ,
Unfortunatly you need to be O365 Global Admin rights t get to the environments. I will have mine check it out.

Thanks!!

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