Getting respondents Name from Microsoft Forms into Flows

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Posted on by Masor

Is it possible to get the (dynamic) name of de respondents from FORMS in flow?

I can only seen respondents e-mail adres in the dynamic fields.

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Building flows

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v-micsh-msft on at

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Hi @Masor,

As you noticed, currently it is only available to get the respondents E-mail Address.

For Emails within your own organization, you could take use of Office 365 Users Action to get the User Profile, then use the Name field provided there.

But for the respondents who are outside your organization, there is no proper way to get the UserName, as the only available data that could be obtained from the Form response is restricted to the Emails.

Regards,

Michael

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Community Power Pla... on at

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Thanks for this Michael. I am faced with the same challenge. Could you please help explain the steps for "take use of Office 365 Users Action to get the User Profile, then use the Name field provided there." in some more detail. This would help me greatly.

Thanks,
Sean

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Tugel 42 on at

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You can use the action "Get User Profile (V2)" from "Office 365 Users". In the field "User (UPN)" you insert the dynamic field "Responder's Email".
After this you can use the fields from the "Get User Profile (V2)". This includes for example the "Display Name", which is the name of person corresponding to the email adress of the responder.

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zoidberg 55 on at

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Why would you use "Get User Profile" when "Get my profile (V2)" is available?
That doesn't need the UPN or Responder's email, wouldn't it automatically get the profile of the current user?

https://developer.microsoft.com/en-us/graph/docs/api-reference/v1.0/resources/user#properties
https://docs.microsoft.com/en-us/connectors/office365users/#myprofile_v2

EDIT:
Thanks Tugel, you are absolutely correct - Get My Profile doesn't work. I confirmed by testing it too.
"Current User" in the documentation is ambiguous in my opinion. I would think it means the currently executing user, whereas they mean the design time user. I can't imagine what property of the Flow developer's information could be needed in a flow that he doesn't already know at design time.

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Tugel 42 on at

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Hi zoidberg,

I just test your sugestion, unfortunately it does not work. I receive my own user profile regardless of the user that answeres my Microsoft Forms.

Therefore to get the user profile of the user that answered the Microsoft Forms, "Get user profile (V2)" has to be used and the UPN is required in "Get user profile (V2)".

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Community Power Pla... on at

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Hi @v-micsh-msft ,
I created a quiz-form and wanted it to share outside organisation.
Quiz-Form

Found the restriction to Numbers, but restriction to Emails not available.

Kindly Help,
Basant

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hhbadarin 3 on at

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Thank you so much, worked perfectly!

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GMorley 31 on at

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Hello,
When I try to use Get User Profile (V2) the only dynamic content available is Response ID.
Am I missing a step?

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Masor 57 on at

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n the field "User (UPN)" you insert the dynamic field "Responder's Email".

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GMorley 31 on at

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Call me stupid, but can this just be typed in? Responder's Email isn't in the Dynamic content list to choose from, as you can see from my screenshot.

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