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Archiving Calendar Items

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Posted on by S_Tran

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Is there a way to archive old calendar items in Sharepoint to an archive subfolder? I wanted to archive any thing that is 3 years or older. I see lots of archive post for library but not specifically for calendar items.

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DeepakS 2,301 Most Valuable Professional on at

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Hi @S_Tran

You can use following example to get the emails 3 year old and then use move email action on the output of filter array action to move emails to other folder

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S_Tran 164 on at

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Hi @DeepakS

Will this work with calendar items? When I use the "get files" I was not able to select the calendar items under "Library Name". I think that's my problem here.

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DeepakS 2,301 Most Valuable Professional on at

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Hi @S_Tran

Yes it does , instead of using Get Email , use Get Items action to get all calendar items and apply the filter ,here is an example: (Test is the name of my calendar list)

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S_Tran 164 on at

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@DeepakS

Sorry, just now have time to work on this. When I use the "Get Items" and enter in the SP Url, the List Name that automatically populate does not have my calendar listed. When looking at site contents on the SP site my calendar is listed as "Events List" not regular "list". The 4 lists that are showing in the drop down are the only regular 4 lists that is in site contents. Is there a way around this?

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DeepakS 2,301 Most Valuable Professional on at

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Hi @S_Tran

Yes you need to select "Enter Custom Value" and just type in the calendar list name.

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S_Tran 164 on at

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@DeepakS

So once I got the selected item for the calendar item how would I move that file to a subsite called "Archive" and delete the original item in the calendar?

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DeepakS 2,301 Most Valuable Professional on at

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Hi @S_Tran

You should use "Create item" to create new item in archive list form all the values from current item and than use "delete item" to delete item from current list.

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S_Tran 164 on at

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@DeepakS

I created a subsite called "Archive" and I have an Event List called "CompanyCalendarArchive". When I tried to use "Create Item" it's not recognizing my subsite (even copying the url of the subsite).

Updated: I did use the custom name. And that seems to work.

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DeepakS 2,301 Most Valuable Professional on at

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HI @S_Tran

Yes selected "Enter Custom Value" and than pasted the URL , just want to confirm.

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S_Tran 164 on at

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@DeepakS

I did a test and it ran successfully. But it only archive about 100 items. I think I just need to work out the kinks in the rules. Thanks for your help.

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