How to show 'Approval Status' column in update item

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Posted on by floxfloat

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Hi To All,

I'm new in power automate. I've created a list Content Scheduler with Approver template. I'm creating a flow wherein it will trigger Start and Wait action approval and pass the result to Outcome and Update SharePoint item 'Approval Status' column. however I cannot see this from the the update item action. I'm not sure if I'm missing something in my flow. Your assistance will be much appreciated Thank you in advanced

this is what I'm trying to achieve

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Building flows

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ManishSolanki 15,091 Super User 2025 Season 2 on at

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Hi @vicsaisan

As you have selected a particular view so the flow will show columns limited to that view.

Either you add Status column in "Custom View" or clear the 'Limit Columns by View' parameter value as shown below:

If this helps & solves your problem, please remember to give a 👍 and accept my solution as it will help others in the future.

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floxfloat 100 on at

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Hello Manish Solanki, Thank you for prompt support. I 've cleared the Limit Columns by View unfortunately nothing has changed see below. also I already have the Approve Status column added in my Custom view somehow it still not appearing in the update item action. see below 😞

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ManishSolanki 15,091 Super User 2025 Season 2 on at

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Hi @vicsaisan

As per my knowledge, it is not possible to set the status for out of the box document approval column. You need to create a custom column and pass the value from the outcome of approval action. My apologies for not understanding your post.

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floxfloat 100 on at

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Hi Manish Solanki,

I was able to see that field yesterday while I watch the tutorial saw at 6:30 How to build Power Automate Approval

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ManishSolanki 15,091 Super User 2025 Season 2 on at

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Hi @vicsaisan

The above example is from custom SharePoint list with custom 'Approval Status' choice column. I was talking about the out of the box content approval setting for document library which is available under "Versioning Settings":

You can create a custom choice column in document library to store approval outcome, but it will be different from status shown for content approval.

If this helps & solves your problem, please remember to give a 👍 and accept my solution as it will help others in the future.

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floxfloat 100 on at

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Thanks a lot Manish. I was able to move forward because of the steps you have provided 🙂

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