Sharepoint Folder Site Address and Name explanation

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Posted on by acerNZ

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Hi Experts,

I am finding it hard to get explanation of the names wrt to end users like me who are totally new. Please can you help me explain the following

This is the link which works when I paste this on my browser(Company and Actual folder names changed as per company policy)

https://CompanyName.sharepoint.com/sites/FolderName/Shared%20Documents/Forms/AllItems.aspx?RootFolder=%2Fsites%2GSites%2foldername2%2foldername3%2FShared%20Documents%2FFolder4%2FFoldernamed5&FolderCTID=0x01100234EFD34234FDE0234239FER

1. So how do I know what is the Site Address and What is the folder ? Please can you explain me how to find out, If I have to create a few more apps?

2. File content is empty, search in this forum led me various links like example: https://support.encodian.com/hc/en-gb/articles/360010578833-Working-with-the-File-Contents-Parameter

I do not see the file content, Please can you help me proceed

3. As a test, I created two simple local file systems to copy file from one folder to another and still I get gateway error, I have installed gateway and I have restarted it before testing this, Still I get this gateway issue and message says Azure ?

Please can you help me

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Using flows

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v-yiwenxie-msft Microsoft Employee on at

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Hi @acerNZ

1. So how do I know what is the Site Address and What is the folder ? Please can you explain me how to find out, If I have to create a few more apps?

Site Address is something like:
https://companyname.sharepoint.com/sites/sitename

Folder in sharepoint usually refers to folder in library.
Here is a passage describing folder in sharepoint:
Folder vs. Library in SharePoint - SharePoint Maven

2. File content is empty

If you want to get file content in sharepoint, then please use the action ‘Get file content’.

You can use get file content to get file from library or folder or list attachments.
For example, I use this action to get file from list attachments:

If you still get error, could you take a screenshot of your detailed steps trying to get file content?

3. As a test, I created two simple local file systems to copy file from one folder to another and still I get gateway error, I have installed gateway and I have restarted it before testing this, Still I get this gateway issue and message says Azure ?

Azure service bus is used for a gateway, so there is no problem here invoking Azure.

This gateway issue indicates that you didn’t configure the gateway in a right way or you didn’t start it when running the test. So the flow didn’t find the gateway.

Please make sure you keep the gateway online when running the test. Please don’t close it when you are running the test.

Please make sure you have installed an on-premises gateway and not a personal mode version, for more info about how to configure gateway, please go to the link:
On-premises data gateway - Power Automate | Microsoft Docs

Best Regards,
Community Support Team _ Kira Xie
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

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acerNZ 118 on at

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Oh I posted a reply, I cannot see it when I refreshed?

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v-yiwenxie-msft Microsoft Employee on at

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Hi @acerNZ

I cannot see your reply, too.
Could you please post it again?

Best Regards,
Community Support Team _ Kira Xie
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

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acerNZ 118 on at

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Posting again
Thank you very much @v-yiwenxie-msft
This is my first and please help me till I am able to get this one right
1. Yes I am running the on Premises data gateway and also registered for free Azure Services, I have re-run the file to file copy simple one and still I am having gateway issues

2. Below is the simple flow Local File System to Local file system copy just to get my first automation working.

3. From your response, I have understood what is Sharepoint Site is
but please can you confirm what is folder, from the link you gave and from search, I see absolute folders not the hyperlink (If I combine Sharepoint site and folder)
example: https://CompanyName.sharepoint.com/sites/FolderName/Shared%20Documents/Forms/AllItems.aspx?RootFolde...
Site : //CompanyName.sharepoint.com/sites
Folder: Shared Documents/forms/... ? or Do I have to ensure that when I combine Folder with Site, I am able to copy paste the link in browser to get my sharepoint folder?

Thank you very much indeed

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acerNZ 118 on at

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Update: @v-yiwenxie-msft I was looking in google and I got this tip
1. I cannot use On- Premises Gateway if I am running on O365 with organization licence which I am .. Is this the reason, I have these issues ? What is best alternatives please

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v-yiwenxie-msft Microsoft Employee on at

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Hi @acerNZ

Possibility 1.
The reason why flow cannot find your gateway is maybe that you haven’t changed your connection after configuring your gateway.
After you have configured the gateway, you’ll need to add a new connection to use ‘file system’.
Make sure there is a File system connection in Flow connection list, and its status need to be Connected.
Otherwise, if you don’t create a new connection, you won’t be able to connect to your local file, and will get following error:

Possibility 2.
The reason why flow cannot find your gateway is maybe that your gateway is your company gateway and not using your personal email address.
If you want to use ‘file system’ connector, the you will need to use your own email address to register the gateway.
Besides, please update Gateway to the latest version, and Gateway needs to be used in the default environment.

Ps. You don’t need to create a gateway in Azure, there is no influence to Power Automate/Apps gateway.

Best Regards,
Community Support Team _ Kira Xie
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

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acerNZ 118 on at

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Hi @v-yiwenxie-msft
Thank you very much for your time. I will try this again and let you know, is that ok to seek your help further.

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acerNZ 118 on at

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Hi @v-yiwenxie-msft
Thank you, I think as you have rightly mentioned, I have deleted all connectors, flows and enabled the on-premises flow and created again. I could successfully copy single file from one SharePoint folder to another.
Thank you. Now I can search add some loops etc. Thanks again.

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