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Power Platform Community / Forums / Power Automate / Send reminder email wi...
Power Automate
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Send reminder email with Delay until 1 week before set dynamic date

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Posted on by 36

Hi guys, 

 

I need some help with a flow I'm building. 
We have a New Starter's list which is filled out by HR with all new starters. 

They set a start date with a date picker. 
The issue I'm having is that I want to send them a reminder 2 weeks and then 1 week before the set start date (dynamic content)

Now, I can figure out how to set it to wait until the actual start date but the question is how to set it to send 2 reminder emails respectively 1 and 2 weeks before that start date. 
I cannot set a timed delay, because they enter the data at random intervals. Sometimes it's months in advance, sometimes it's 2 weeks before the start date. 
I found a getPastTime function, but I don't know how to build the syntax. I've tried several iterations but I always get an error. 

I'll give an example, for better understanding. 

 

HR Person adds entry to sharepoint list for new employee 1 > HR person adds start date with date picker > flow must wait until 2 weeks before set start date > send reminder to HR person (do whatever last checks).

The email part is clear, but the "delay email until 2 weeks before set start date" is causing me the troubles. 

 

Can someone give me a hint how to do it?

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  • RobElliott Profile Picture
    10,323 Super User 2025 Season 2 on at

    Don't use a do until or anything like that. We use a recurrence schedule trigger set to run once a day that checks the Sharepoint list for the start date of the new employee and sends an email to them 7 days ahead of their start date with induction documents etc. You could do the same and have 2 flows, one for 7 days ahead and one for 14 days.

     

    Rob
    Los Gallardos
    If I've answered your question or solved your problem, please mark this question as answered. This helps others who have the same question find a solution quickly via the forum search. If you liked my response, please consider giving it a thumbs up. Thanks.

  • MVMar Profile Picture
    36 on at

    Can you give an example?

  • Verified answer
    RobElliott Profile Picture
    10,323 Super User 2025 Season 2 on at

    This is our live flow that runs every weekday at 9am and sends an email to a new starter 7 days before they start.

    1-Flow.png

     

    2-Flow.png

     

    Date comparisons should always be done with yyyy-MM-dd format:

     

    3-Flow.png

     

    4-Flow.png

     

    The following action gets the company logo for the email:

    5-Flow.png

     

    6-Flow.png

     

     

    7-Flow.png

     

    The following 3 documents are attached to the email:

    8-Flow.png

     9-Flow.png

     

    Rob
    Los Gallardos
    If I've answered your question or solved your problem, please mark this question as answered. This helps others who have the same question find a solution quickly via the forum search. If you liked my response, please consider giving it a thumbs up. Thanks.

     

  • MVMar Profile Picture
    36 on at

    Hi Rob, 

     

    Thanks for the screenshots. 
    I did some modifications but that method with the recurrence actually works great. 

     

    Have a great weekend. 

     

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