Cancel Approvals

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Posted on by KP-09042124-0

Hello, The flow helps the company's vacation approval process, it has three approval stages where the first and second are with Approvals and the third is done in Power Apps, however the third stage is to cancel the vacation request within Power Apps, however if she cancels a vacation request, the first or second approval still remains in force, causing them to change the status of the request and return the process to 0 when there was already a previous cancellation, how can I connect those approvals and cancel them when they are canceled in Power Apps

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w.p 8,339 Super User 2025 Season 2 on at

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couldn't figure out how the third stage vacation request via a Power Apps fits in.

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stampcoin 5,058 Super User 2025 Season 2 on at

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Hi KP-09042124-0,

Your attachment is hardly to see it clearly.

For classic vacation approval process, one thing you may want to consider is that:

use a separated status to capture the value if the end user canceled/withdraw it, and check the status before each approval.

If you have a for example "Status" field, which could have "Pending", "Approved", "Canceled/Withdraw".

User Cancels in Power Apps:

Update vacation request status to “Canceled/Withdraw”.

Trigger a cancellation flow.

Approval Flows (Stages 1 and 2):

At the beginning of each flow, check the status.

If status is “Canceled/Withdraw” bypass approval or terminate the flow.

Notifications, Notify the the approvers that the request has been canceled/withdraw by the user to avoid confusion.

feel free if you need more help.

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MS.Ragavendar 5,011 Super User 2025 Season 2 on at

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@KP-09042124-0,

Add a Status Column in Your SharePoint/Dataverse Table -> (e.g. Column Name ) VacationRequestStatus → Values like "Pending", "Approved", "Canceled"

Modify your flow to check if the request is still valid before waiting for approval.

Use a "Get Item" (SharePoint) or "Get Row" (Dataverse) step to check the current request status just before each approval step.

Add a Condition before each "Start and wait for an approval" to verify the status.

When Power Apps Cancels a Request

Update the column which is created (VacationRequestStatus) to "Canceled" (or something similar)

Optionally, trigger a Power Automate flow to notify the approvers or log the cancellation.

Optional

Send a follow-up email to the approver.

Add an approval comment saying “Request has been canceled. Please disregard.”

Update any dashboards or Teams notifications.

Please click Accept as solution if my post helped you solve your issue. This will help others find it more readily. It also closes the item

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