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Power Platform Community / Forums / Power Automate / Automate copying files...
Power Automate
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Automate copying files from SharePoint to various specified folders

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On Sharepoint I have a folder called 'Studies'. Inside this folder I have various sub-folders for example: Research Proposal, Supervisors, Degree Certificate, References. Students upload one or more documents to each folder. The document(s) they upload should include their Student ID and Name (which most do) but they also add other text e.g. Bill Jones 3432920 Research Proposal. They also include some documents, which I don't want to be copied (but I can copy them and delete them later on if needed). I then create folders on my local drive (but it could be on my One Drive or another SharePoint site) for each student and call the folder the Student's ID and Name e.g. 3432920-Bill_Jones. I then have to download each of the students' documents from the various folders on the Sharepoint site into their appropriate folder (which when there are 100s, this takes days to do). Is there a way to automate copying the files into the folders? Fortunately, I have found a quick way of creating the folders using a .bat file. I am relatively inexperienced with Power Automate and have no knowledge of code.
 
I would be immensely grateful if anyone could help.
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  • Cgangweg01 Profile Picture
    794 Super User 2025 Season 2 on at
     
    Power Automate is a good choice for copying files.
    You wrote the following copied below. Are the students including their name and ID in the document file name?
     
    The document(s) they upload should include their Student ID and Name (which most do) but they also add other text e.g. Bill Jones 3432920 Research Proposal.
     
    Super high-level outline of a potential flow without coding could be:
    -trigger when a file is created in a folder
    -actions to interrogate the file and meta data to determine which student it is
    -actions to copy file to appropriate folder
     
    Happy to assist but I would need more info about the file name, I think.
     
     

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