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Powerapp without data source

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Can I use Powerapps to create an online form with branching logic, that when completed, uses Power Automate to populate a Word template that can be printed, without being connected to a data source? The branching logic is important but I can't use MS Forms. I don't need to record data, just use PowerApps. Thanks

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  • HenWang Profile Picture
    Microsoft Employee on at

    Hi @Bonniedog2 ,

     

    Of course you can, power apps is able to do this without data source. And the flow is also able to populate the word template.

    The only question is which step of the logic stopped you from finishing this canvas app?

     

    BR,

    Hen Wang

  • Verified answer
    EddieE Profile Picture
    4,641 Moderator on at

    @Bonniedog2 

    Yes, it appears that you can. I just did a dummy run myself by doing the following

    - added an Edit Form to a screen

    - set the DataSource to something random, I just used an in app collection not related to the data in the form. Seems you need to do this otherwise the form won't render properly, at least it wouldn't for me. My collection was empty btw.

    - Added 2 custom datacards to the form then add a text input into them

    - added a button

    - created a Flow from inside PowerApps (can be done outside as well, which maybe better long term?) 

    - Flow just has the PowerApps action and a Send Email V2 action

    - Email action

      Send to: me

      Subject: No Data Form info
      Body: Here's your data

                No Data 01

                Dynamic content [Ask in PowerApps] 

     

                No Data 02

                Dynamic content [Ask in PowerApps] 

    - Added the Flow to the button and referenced the 2 Text Inputs above

    - Play, add some text to the inputs, Click button

    - Email received

     

    That seems like the basics will work for what you need.

     

    However, to get the data into Word I think you will need a Premium licence. I've not checked recently but this was the case when I last did.

     

     

     

     

  • Danj_b Profile Picture
    76 on at

    Yes, assuming you don’t want to save the data anywhere except in the Word document output.

     

    Watch out for licensing as Populate a Word Template requires users to hold a premium PowerApp licence. Also, if your online form requires external users to complete (as you would using MS Forms) users will also need to to be licenced.

     

     

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