Add a checkbox to existing list

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Posted on by MSSAdmin

Hi guys,

I have an app generated from a SharePoint list. Simple and easy.

It is an item collection list that someone can access to see how many items need to be collected. It works fine.

However, I would like to add a checkbox so the person has an overview what's already collected and not miss anything.

I thought it would be best to go from the ViewScreen via a button to a Screen that has the list and added Checkboxes (I called it CollectScreen).

Is there a way to collect the Checkbox data and then update the entry without it being connected to SharePoint?

It's hard to describe...

Here is an example: I would like to make the actual number on the left non-editable (as seen in the first 2 rows) and just have the Checkbox active.

Screen Shot 2020-11-27 at 11.48.08 am.png

Once the person has collected all items, he clicks the ☑️ button and gets back to the ViewScreen where we now see the ticks displayed.

Screen Shot 2020-11-27 at 11.52.01 am.png

Any ideas if this is possible?

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Building Power Apps

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v-jefferni Microsoft Employee on at

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Hi @MSSAdmin ,

Could you please share more details about your scenario? Do you want to make the check box auto-fill if user checked all items on another screen?

If so, I made a demo, please check if it is what you want:

In the demo, I set a variable which is the number of checked items, and on the view screen, if the variable value equals to a certain number, the check box would auto-checked.

The variable formula:
Set(varNumber,CountRows(Filter(Gallery.AllItems,Checkbox.Value=true)))
The check box on view screen:
Set its Default property to: If(varNumber = CertainNumber, true, false)

Hope this helps.

Best regards,
Community Support Team _ Jeffer Ni
If this post helps, then please consider Accept it as the solution to help the other members find it.

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MSSAdmin 44 on at

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Hi,
thanks for your response.
I don't think the scenario in your demo is what I'm after.

In my ViewScreen I have a "Collection List" that enables someone in the warehouse to walk around and collect the quantity of items that are on the list.
In the collection list (which is non-editable) I would like active checkboxes that the person can tick, once the items have been collected (so nothing gets missed).
Once done, the person then basically just saves the checkboxes so that once we're back on the view or edit screen, there is a tick or no tick depending on what has been actioned.
There is no reason to only save the selections if ALL checkboxes are ticked, that doesn't matter. I just need whatever selection has been made to be saved.

Does that clear up what I was trying to explain?
Thanks again.

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